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Sullivan Township Trustees Attendance: Mark Schwab, Chairman The meeting was called to order at 7:30pm by Chairman Mark Schwab followed by the Pledge of Allegiance. Mark Hickey moved to approve the minutes of the February 20 meeting with a second by Mark Schwab. Roll call all yes. Mark Hickey presented an invoice from TruckPro for truck parts that he had purchased and requested reimbursement. Mark Schwab moved to pay bills with the addition of the reimbursement with a second by Duane Jenkins. Roll call Schwab and Jenkins-yes with Hickey abstaining. Fiscal Officers Report Fiscal Officer Susan Denbow had the following announcements: Fiscal Officer Denbow reported that she had contacted several temp services about their rates for a filing clerk position. She had information from Spherion but had not heard back from I-Force. Mark Hickey suggested contacting Time Services to get comparable rates. Fiscal Officer Denbow stated that she needed an executive session to handle Ohio Billing collection matters. The trustees will call the meeting after the regular meeting. Fiscal Officer Denbow announced that she has someone coming in on March 20 to strip the floors and wax them. She will post a sign asking everyone to please stay off of them for a couple of days if possible. Trustees Reports Mark Schwab stated that estimates had been received on the installation of a new heating system in the records room. Ted Valarinos had submitted one for an electric furnace with air conditioning and Accurate Mechanical had submitted estimates for 3 possible options. Mark Schwab stated that he would not take part in the discussion and decision as he has personal ties to one of the businesses. Mark Hickey and Duane Jenkins discussed the options with James Wolfe who was present at the meeting. It was decided to table the decision until more information concerning guarantees and performance could be gathered. Mark Schwab presented the proposed contract with KENDOC for the township web page. A change to give 90-day notice of termination by either party was discussed. This change was approved by Dave Kattas by phone. Mark Schwab made a resolution to enter into the contract with KENDOC with a second by Duane Jenkins. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Schwab presented a request for reimbursement for mileage to Columbus for the OTA Winter Conference. Mark Hickey moved to approve the request with a second by Duane Jenkins. Roll call Hickey and Jenkins-yes and Schwab abstaining. Mark Schwab asked Paul Lower if he had a CDL license and was told that he did. A copy was provided for his file. Mark Schwab presented an updated copy of the job description for the Road Supervisor and Full Time Road Worker. Mark Schwab made a resolution to adopt the new job descriptions with a second by Duane Jenkins. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. A copy was given to Paul Lower and a signature sheet will be provided at the next meeting to show receipt of same. Mark Schwab commented on the financing of a new squad could not be more than 10% of the townships budget. Mark Hickey stated that he had contacted D&D Emulsions about crack filler that could be used on the roads. The cost would be $252/55 gal drum or $3.42/gal in a 250 gal tank. Mark Hickey moved to purchase 2 drums to see how well it will work with a second by Mark Schwab. Roll call all yes. Mark Hickey stated that he will go and pick them up to save the shipping costs. Mark Hickey advised that there was a Pour-a-Pot applicator for the crack sealer at a cost of $115. Mark Schwab moved to also purchase the applicator with a second by Mark Hickey. Roll call all yes. Mark Hickey advised that the new price for the dust bond product used last year would be available after April 1. He will check with them to see about availability of the storage tank like was used last year. Mark Hickey advised that a meeting with NorTrac had been set up for March 13 at 6:00pm to discuss repairs needed on the road grader. Mark Hickey stated that we had been using a ditching bucket borrowed from Lytle Construction. He would like to return it and purchase one for the township. He recommended purchasing a 54” ditching bucket at a cost of $1892. Duane Jenkins stated that he would like to discuss this with the road supervisor who was not in attendance. Mark Schwab moved to purchase the ditching bucket with a second by Mark Hickey. Roll call Schwab and Hickey-yes, Jenkins-no. Mark Hickey stated that he was unsure if the cutting edge was included on the bucket and the cost of one would be $180 in needed. Mark Schwab moved to purchase the cutting blade if not included on the bucket with a second by Mark Hickey. Roll call Schwab and Hickey-yes, Jenkins-no. Mark Hickey advised that ADS had provided price list for culvert piping. He stated that during the recent flooding on Twp Rd#150, a tile had collapsed causing a loss of 2’-3’ of the roadway. Mark offered to work on making the repair himself. Mark Schwab stated that he would rather contract it out to a company who handles this type of repair. Mark Hickey will get estimates for the repairs. Mark Hickey stated that the overhead door at the garage had an emergency repair and that the doors on the recycle building and fire station also needed repairs or adjustments. Jim Curtiss had given an estimate of $300 for the work which included the emergency repair that had been done. Mark Hickey moved to have the service done by Jim Curtiss with a second by Mark Schwab. Roll call all yes. Mark Hickey requested to run the road maintainer down Twp Rd#150 east of Twp Rd#281 to try and fix some of the road problems on that road. The trustees discussed the road and ditching issues as well as plans to correct them. It was decided to lay out a plan and time table to address the road issues. Mark Hickey presented a request from KnoHoCo for stone at the HeadStart building driveway and front parking area. It will be taken care of as soon as possible. Mark Hickey also stated that the KnoHoCo site supervisor had asked about using the community room in case of an emergency situation at the school. Mark Hickey moved to provide a key to the community room to the site supervisor to be used in case of emergency with a second by Mark Schwab. Roll call Schwab and Hickey-yes, Jenkins-no. Duane Jenkins stated that he would like to check with OTARMA first about liability. Mark Hickey reported that they had made an offer to the property owner for the parcel of land for the park and sewer project but she was not interested. Mark Hickey suggested getting a legal opinion about a levy of necessity to purchase the needed property. Mark Hickey inquired about getting the flags that had been approved. It was not known if they had been purchased. Mark Hickey stated that the bid notice was ready to be placed in the paper as soon as a bid opening date was decided. The trustees decided to open the bids at the April 16 meeting and to run the ad in the Ashland Times-Gazette and the Medina Gazette for 2 weeks 3 times each week. Duane Jenkins stated that there were restrictions on the amount that could be financed for the new squad but he was not sure what the exact amount would be. He will get the information and check with the prosecutor’s office. Duane Jenkins stated that it had been decided that Mark Schwab would be the trustee responsible for the running of the road department. All orders and approvals need to be directed to him. Fire & EMS Reports Assistant Chief Les Handley reported that Squad 2735 had been taken out of service because of a noise reported in the front end. It had been checked and although the cause could not be determined, it was noted that it was pulling to one side. It is scheduled to be taken to HyTek for a wheel alignment and balance on Wednesday morning. AC Les Handley asked about the SOG’s that had been given to the trustees to review. He was advised that they were being reviewed by the trustees. AC Les Handley asked about the small savings account at Chase Bank. He was advised that the opening paperwork concerning the account could not be found but it appeared to be a fund raising account for the fire department. In order to release the funds, a member of the department at that time would need to state in a letter what the account was for and submit it to the trustees. AC Les Handley submitted 2 applications from new members and a letter of resignation from probationary member Phil Scarbourgh. Mark Hickey moved to accept the new applicants with a second by Duane Jenkins. Roll call all yes. EMS Lieutenant Steve Denbow presented a copy of the fire department minutes showing the vote to purchase the new squad. He advised that he did not know how long the squad would be held and that it was unlikely another one could be ordered. He was told that the trustees would not make a decision until the financing issue could be checked into. Road Supervisor Report Paul Lower reported that they would like to purchase 6 road closed signs. Duane Jenkins moved to purchase the signs with a second by Mark Hickey. Roll call all yes. Paul Lower reported that Gary Hollingsworth had requested to use comp time on Friday March 9 and a ½ day on March 7. This had been approved by Chairman Mark Schwab. Paul Lower reported that they had a list of miscellaneous supplies that was needed in the shop. Mark Hickey stated that he would pick up the needed supplies. Paul Lower reported that they needed to order O2 from A&M Safety for the garage att a cost of $17.37. Paul Lower reported that the access gate to the fill area at the cemetery needed to be removed to prevent damage. It was decided to temporarily remove it and store it until the fill is finished. Zoning Inspector Report Janice Steele requested to purchase an ink cartridge for her printer. Mark Schwab moved to allow the purchase with a second by Duane Jenkins. Roll call all yes. Janice Steele presented copies of information from the zoning workshop. She stated that she was interested in a book concerning zoning by Mike Wolford that is used by the prosecutors office at a cost of $152.50. Mark Schwab moved to purchase the book with a second by Duane Jenkins. Roll call all yes. The book will be signed out from the fiscal officers office when being used. Janice Steele reported that the paperwork concerning the deed ownership of the KnoHoCo building and property was nearing completion. Janice Steele asked about getting a newsletter out to the residents. All information should be turned in at the next meeting to get it out in early April. Open to the Floor Roy Phillips spoke for several Twp Rd#462 residents concerning their section of road east of St Rt 58. A discussion of the problems and possible solutions was held. A report will be made at the next meeting addressing their concerns. AJ Singh turned in the rent check for March. A resident asked if any permits were needed for a water tap with RLCWA. He was advised that nothing was required by the township. Chris Overstreet asked about replacing the signs on the front gate of the cemetery due to misspellings. It will be checked into. Mark Schwab moved to enter executive session at 10:22pm to discuss Ohio Billing collections and fire department issues with a second by Mark Hickey. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Schwab moved to return to regular session at 11:42pm with a second by Mark Hickey. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Hickey made a resolution to vacate the paper roads request 01312007 with a second by Mark Schwab. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Hickey made a resolution to vacate the paper roads request 01302007 with a second by Duane Jenkins. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Duane Jenkins moved to adjourn at 11:52pm with a second by Mark Hickey. Roll call all yes. Trustee______________________ Trustee _________________________
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