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Sullivan Township Trustees Attendance: Mark Schwab, Chairman The meeting was called to order at 7:35pm by Chairman Mark Schwab followed by the Pledge of Allegiance. Mark Schwab moved to approve the minutes of the May 7 meeting with a second by Duane Jenkins. Roll call all yes. Mark Hickey moved to approve the minutes of the May 21 meeting with a second by Duane Jenkins. Roll call all yes. The minutes of the June 4 meeting were tabled as they had not been read by all trustees. Mark Schwab moved to pay bills with a second by Duane Jenkins. Roll call all yes. Fiscal Officer Report Fiscal Officer Susan Denbow stated that the auditors had advised that they needed a retroactive resolution to pay the trustees from the gasoline fund in 2006. Mark Hickey made a resolution to pay the trustees 75% from the general fund and 25% from the gasoline fund retroactive to January 1, 2006 with a second by Duane Jenkins. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Schwab made a resolution to pay all of the trustees’ salaries 100% from the general fund for the remainder of 2007 with a second by Mark Hickey. This will make auditing faster and easier. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Fiscal Officer Denbow advised that due to an increased budget, her bond needed to be increased to $110,000 to comply with ORC. The bond papers were signed and witnessed. Fiscal Officer Denbow presented the May bank reconcilement for review. After reviewing it, the trustees signed the bank reconcilement. Fiscal Officer Denbow presented the monthly reports to each of the trustees. The trustees signed that they had received their copies. Fiscal Officer Denbow had the following announcements: Fiscal Officer Denbow advised that the Sullivan Clever Clovers 4-H had been completing community service projects. They had cleaned up the Southview Cemetery and did roadside trash pick up on Co Rd#281. They had also participated in the American Cancer Society fundraiser Relay For Life. The members had achieved a Silver Team award for raising over $2800 and thanked everyone that helped them achieve this goal. Trustee Reports Mark Schwab advised that there were no findings for recovery posted on the state auditors website for Lytle Construction or Backyard Concepts. Mark Schwab made a resolution to set a maximum of $5000 on all blanket certificates with a second by Duane Jenkins. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Schwab read a letter from Ashland Regional Planning concerning the restructuring of the commission and asked that the trustees send their vote in writing to the commission. Mark Hickey advised that Matt Miller would be attending the meeting later to answer any questions. Mark Schwab advised that confirmation on the request to proceed on the Twp Rd#581 2nd mile reconstruction project had been received. The trustees signed the contract with Lytle Construction and the fiscal officer certified the funding. Matt Miller arrived and there was a discussion on the restructuring of Regional Planning. Pros and cons of a County Planning Board vs. Regional Planning Commission were discussed. A vote of the trustees was taken with all voting not to withdraw from the Regional Planning Commission. Mark Schwab presented a request from Armstrong Cable Services to put poles on the right-of-way of Twp Rd#581 north of St Rte 224. The request was tabled so that more information can be gathered. Duane Jenkins will contact them for information. Mark Schwab presented a letter from the Health Department concerning a complaint of a smoking violation. The violations stated were ashtrays or smoking receptacles, smoke inside building, and smoking in a no smoking area. Mark Schwab will send a letter disputing the violations. Mark Hickey advised that he had not ordered the garage door due to an incorrect cost estimate. He is checking into the correct cost. Mark Hickey inquired about the dust bond. Gary Hollingsworth advised that he had used the entire first load and needed more. Mark Hickey will order another load. Mark Schwab informed Gary Hollingsworth that he needed to make copies of all culvert permits and other documents so that the originals could be turned into the fiscal officer for the records. Duane Jenkins read a letter asking residents about placing speed limits on township roads. It was decided to place the letter in a July newsletter along with other news items. Duane Jenkins stated that he would like to pursue a bond levy to purchase land that could be used for a park, fire station or sewer project in the future. The trustees discussed possible sites and cost to residents. Duane Jenkins moved to spend $500 to have a bond levy written that could possibly be placed on the November ballot. Mark Schwab seconded with roll call all yes. Duane Jenkins stated that he would still like to abandon zoning and then reestablish it. The other trustees were not in favor of abandoning all zoning. The trustees discussed zoning issues with board members that were present. It was decided that the trustees and zoning board would hold a public meeting to move forward on these issues. Duane Jenkins moved to appoint Jean Reams to the Zoning Board for another term with a second by Mark Schwab. Roll call Schwab and Jenkins-yes, Hickey-no. The fiscal officer will place an ad to fill alternate positions on the commission and appeals boards. Duane Jenkins moved to reinstate the zoning board pay to $20 per meeting with a second by Mark Schwab. Roll call Schwab and Jenkins-yes, Hickey-no. Mark Hickey advised that the Kno Ho Co deed transfer was still in progress. Fire and EMS Report Chief Gary Hollingsworth presented a quote from Williams Diesel for repairs and maintenance on the Ford pumper truck of $1885 and on 2711 for $1126. Mark Schwab moved to have 2711 repaired and certified at a cost of $1126 with a second by Duane Jenkins. Roll call all yes. Repairs and certification of the Ford pumper will be checked into more. Chief Hollingsworth presented a list for fire billing that was approved by the department. After reviewing, Mark Hickey moved to approve setting up the billing through Ohio Billing with a second by Mark Schwab. Roll call all yes. Road Supervisor Report Mark Schwab advised that Paul Lower had requested July 2-6 as vacation but would like to work extra hours to receive pay for this week. Mark Hickey stated that he was not in favor of this arrangement. Gary Hollingsworth stated that he had replaced a bearing on the mower and requested to purchase a replacement at a cost of $220 from Dexter Company. Mark Hickey moved to purchase the bearing with a second by Duane Jenkins. Roll call all yes. Gary Hollingsworth requested to take a personal day on June 20. Gary Hollingsworth requested a copier for the garage to make copies of permits and other paperwork. The fiscal officer will check into the cost of a copier/fax. Gary Hollingsworth stated that he would like to use some of the grindings and dust bond to fix the parking lot at the gas station. The trustees decided to allow the repairs to the parking lot. Open to the Floor Rich Johnson stated that he will make sure that zoning minutes are faxed to the trustees after each meeting. He reminded everyone that their meetings included hearing complaints from residents as well as working on the resolution book. He stated that the first draft of the book was well received by Regional Planning and they were working on suggested revisions. Pete Riley stated that he still wanted copies of culvert permits for last 8 months, culvert replacements and dirt releases. He was told that the road supervisor had the documents and they would be copied for him. Donna Riley asked about the cost of the requested copies. The fiscal officer will get an invoice sent to her. She asked why there was a check received from ADS for the cost of the culvert pipe. She was told it was reimbursement for an incorrect double payment. Donna asked that the funeral homes be contacted with the current trustees’ information so that they do not call her house. Bonnie Fagin asked if Duane Jenkins knew if there would be a cost to put speed limits on the township roads. Duane stated that the cost would be for signage. Ron Blessing thanked the trustees for installing the Children At Play signs. The trustees and zoning board members decided to have their discussion during the zoning board meeting on the fourth Monday of July (July 23, 20007). Mark Schwab moved to adjourn at 10:40pm with a second by Duane Jenkins. Roll call all yes. Trustee_________________________ Trustee__________________________ Trustee_________________________ Fiscal Officer_____________________ |