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Sullivan Township Trustees Attendance: Mark Schwab, Chairman The meeting was called to order at 7:35pm by Chairman Mark Schwab followed by the Pledge of Allegiance. Duane Jenkins and Mark Hickey made corrections to the July 5 minutes. Mark Schwab moved to table approval until next meeting with a second by Mark Hickey. Mark Hickey moved to pay bills with a second by Mark Schwab. Roll call all yes. Fiscal Officer Report Fiscal Officer Susan Denbow presented the June bank reconciliation for review. After review, the reconcilement was signed by the trustees. Fiscal Officer Denbow presented the monthly reports to each of the trustees. The trustees signed that they had received their copies. Fiscal Officer Denbow stated that she had not received any registrations from the zoning board for the Zoning Workshop. They will be contacted again to see if anyone would like to attend. Fiscal Officer Denbow stated that the newsletter had been mailed and that the Ladies Auxiliary would be paying for the copies of the Chicken BBQ flyer. Fiscal Officer Denbow stated that she needed a decision on the request by Joel Hawley for a refund of his building permit fee. The trustees stated that since the township had done nothing to prevent Mr. Hawley from building his structure, they would not refund the fee. Fiscal Officer Denbow stated that the township could send a representative to the LMRE annual meeting. The trustees stated that the fiscal officer would go as the representative. Fiscal Officer Denbow had the following announcements: Trustee Reports Mark Schwab asked if a notice had been placed in the paper for the special meeting with the Zoning Board on July 23 at 7pm. The fiscal officer will place the ad. Mark Schwab made a resolution that building permits would be non-refundable with a second by Mark Hickey. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Mark Schwab asked about the road signs that had been ordered. He was advised that the stands had been received but the signs were on back order. Mark Schwab stated that he had received a phone call from Mr. Pondage concerning the deed to the fire pond. It was decided to get a legal opinion from the prosecutor to determine the rightful owners of the property. Mark Hickey will write a request for legal opinion. Mark Schwab stated that he had been contacted by Robert Johnson concerning his fencing problems with Mr. Zarifis. The trustees decided that even though the township is not responsible, they would try to set up a meeting to discuss this issue with both parties. Mark Schwab moved to approve $5000 for a new community sign. Duane Jenkins seconded with roll call all yes. Mark Hickey presented paperwork to be filled out to get the Kno Ho Co property as tax exempt. This was turned over to the fiscal officer to work on. Duane Jenkins presented copies of the resolution needed to place a bond levy on the November ballot. A discussion on the bond levy followed. Duane read the resolution which was seconded by Mark Hickey. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Road Supervisor Report Mark Schwab asked about a 42” culvert on Twp Rd#581 that needed to be extended. Gary Hollingsworth stated that it needed to be extended about 6’ and a 20’ piece of culvert pipe would cost $750. Mark Schwab moved to approve $2000 for the purchase of the pipe and stone needed for the project. Mark Hickey seconded with roll call all yes. Gary stated that the cost of the scarfire teeth was actually $27 each and pins were $2.50 each. Mark Schwab moved to approve the additional $205 to purchase 10 of each. Mark Hickey seconded with roll call all yes. Gary requested to purchase two loads of #411 for Twp Rd#150 and two loads of cold patch for Twp Rd#350. Mark Schwab moved to approve the purchase with a second by Mark Hickey. Roll call all yes. Gary stated that he and Paul would be attending the LTAP trainings for snow removal and crack sealer on November 13 and 14. Duane Jenkins advised that he had gotten no reply from Armstrong Cable concerning their request to place poles on Twp Rd#581. Zoning Inspector Report Janice Steele stated that they could not stop the opening of The Shooting Challenge. A variance that has been approved continues with the property. Mark Schwab made a resolution to vote to keep the Regional Planning Commission as it is currently with a second by Mark Hickey. Roll call Schwab-yes, Hickey-yes, Jenkins-yes. Fire and EMS Report No report Open to the Floor Roy Phillips of Twp Rd#462 stated that he was in favor of lower speed limits not only for the kids but also for maintaining of the roads. Pete Riley asked if his requested copies were done and was advised that they were. He then paid the fee and received the copies. He asked if a copy of the April 14 time sheets was included. He was told that all requested copies of time sheets had been given to Donna Riley. Mr. Riley stated that the sale of the scrap culvert had not been discussed at any township meeting. Mark Schwab advised that the trustees had agreed to sell the culvert as scrap and due to the cost of hauling, etc; it was sold to Ray Dilley. Mr. Riley stated that that was illegal and asked Duane if he knew of the sale to Mr. Dilley. Duane stated that he did not know of the sale and it would be illegal to sell it that way because it would need to be bid out. Mark Schwab stated that he was not sure if it had been discussed in a meeting and that a mistake may have been made. Mr. Riley also stated that dirt had been hauled on April 14 to a private property and that Mark Hickey had been paid to level the hauled dirt. Mr. Riley stated that nothing had been done about his complaint concerning Mark Hickey and that he will not purchase another permit in the township. AJ Singh turned in a check for the August rent. Bonnie Fagen asked about the results of the audit. She was told that the audit report was good and could be viewed online at the Auditor of State of Ohio website. James Wolfe asked why his culvert had been extended with a single wall pipe. He was told that a single wall pipe was all that was needed in that area. Mr. Wolfe also stated that Lytle Construction had left their equipment at his place and a courtesy call to do so would have been appreciated. Mark Hickey moved to adjourn at 9:35pm with a second by Mark Schwab. Roll call all yes. Trustee__________________________ Trustee_____________________________
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