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Sullivan Township Trustees Attendance: Mark Schwab, Chairman The meeting was called to order at 7:30PM by Chairman Mark Schwab followed by the Pledge of Allegiance. Mark Hickey moved to approve the minutes of the August 20 meeting with a second by Mark Schwab. Roll call all yes. Mark Hickey moved to approve the minutes of the October 1 meeting with a second by Mark Schwab. Roll call all yes. Duane Jenkins stated that he had not received the emailed minutes of the October 15 meeting. These were tabled and will be resent to him. Mark Schwab advised that the grader had gotten a flat tire while on the road returning to the garage. Smetz’s Tire had been called out to make the repair at a cost of $640.94. Mark Schwab moved to approve the cost of repair with a second by Mark Hickey. Roll call all yes. Mark Schwab moved to pay bills with a second by Mark Hickey. Roll call all yes. Fiscal Officer Report Fiscal Officer Susan Denbow had the following announcements: Fiscal Officer Denbow stated that Paul Lower had a doctor’s release to return to work on November 5 and had turned in a copy for his file. Fiscal Officer Denbow presented a cemetery deed to be signed. Fiscal Officer Denbow stated that she had received an application for the Zoning Board of Commissions. Trustee Reports Mark Schwab asked if arrangements had been made to take the grader in for repairs. Road Supervisor Gary Hollingsworth stated that he was trying to get it in this week. He stated that it also had a hydraulic leak under the dash. He had tightened all hoses but it was still leaking. Gary advised that the repairs should take 1-2 weeks. Mark Hickey moved to encumber $11,000 for the repairs. After discussion, it was decided to allow extra for the leak repair. Duane Jenkins moved to encumber $12,500 to NorTrak for the repairs with a second by Mark Schwab. Roll call all yes. Mark Schwab asked Gary if he had cinder/salt mix for the winter. Gary stated that he would like to purchase 100 ton at $15/ton. Mark Schwab moved to purchase with a second by Duane Jenkins. Roll call all yes. Gary advised that he also had some salt/grit mix left from last year. Mark Hickey advised that the water tap for the dust bond had been removed and picked up. Mark Hickey stated that he had received a letter from the mortgage company with an interest in the property on Twp Rd#581 needing the culvert repair. They were requesting more information to identify the property. Mark will send them the parcel number. Duane Jenkins asked Gary about the LTAP training for himself and Paul. Gary stated that no registration had been sent in and he had called but the classes were filled. Duane Jenkins asked about Ken Webb’s work schedule. Gary stated that he would only be working when he could mow roadsides. He should have the mowing completed in a couple of weeks. Duane Jenkins read a letter of resignation from Phyllis Bauer resigning from the Zoning Board of Appeals. She stated that the board members had not been paid for the last year and a half. The fiscal officer stated that she had only received minutes for one meeting and did not have attendance sheets for the meetings. Duane Jenkins stated that each trustee had received a notice concerning health care for public entities. He stated this might be something that should be checked into further. Fire and EMS Reports Chief Gary Hollingsworth stated that they had 1 fire call. EMS Captain Steve Denbow reported that they had received 5 squad calls in October. Steve advised that he had received paperwork to renew the drug license. He will fill this out and send it with the $150 fee. EMS Lieutenant Robert Palm presented a plan of action for moving EMS to Station 2 as requested by the trustees. Jerry Bauer stated that he was not in favor of separating the department because of cost and creating problems. Mark Schwab stated that the plan of action did not include a separation, only moving operations and housing to Station 2 on a trial basis. Chief Hollingsworth stated that he did not know about this but did not see a problem trying it on a trial basis. Zoning Inspector Report Janice Steele stated that alternate Bev Bolen had not attended the last zoning board meeting. The trustees advised that they had not contacted her regarding this and Mark Schwab stated he will make contact with her. Janice stated that the minutes of the Zoning Board of Appeals meeting on the Shooting Challenge were inaccurate. The permit that was issued will have to be corrected and amended. Janice stated that Aaron Miller on Twp Rd#391 had requested a permit to rebuild after his fire. The building will be for horses, storage and a shop/business. He will need to file for a variance with the appeals board for the business. It was decided to allow him to build the building but he will have to wait until the appeals decision to start his business back up. Mark Hickey stated that he had been contacted by Mr. Pipher concerning his truck garage. It was stated that the trustees did not have a problem with his operations. The trustees stated that an ad should be placed to fill positions on the zoning board and the appeals board. Road Supervisor Gary Hollingsworth requested to purchase a drum of oil for $434.50 and a drum of hydraulic fluid for $396. Mark Hickey moved to purchase with a second by Duane Jenkins. Roll call all yes. Gary stated that NAPA had a promotional program to order all winter supplies with the option to return unused items in the spring. It was decided there was no need to order excess supplies. Gary requested a PO for $3000 to prepare the equipment for the winter season. He will need to find a new supplier for hydraulic hoses since Custom Automotive has closed. Mark Hickey moved to approve with a second by Duane Jenkins. Roll call all yes. The fiscal officer advised that this will have to be a BC. Gary advised that AMP-Tech was making a new back door for the spreader box at a cost of $60. Mark Schwab advised that there was a funeral on Saturday and Gary was not available to prepare the site. George Parks had offered his services at the roadman’s rate of pay and Mark had approved. The fiscal officer advised that George had spent 4 hours completing the opening and closing of the site. Mark Hickey moved to pay him for 4 hours at $11.75/hour. There was additional discussion to pay him a flat rate of $50. Mark Hickey amended his motion to pay George Parks $50 for his services with a second by Mark Schwab. Roll call Schwab and Hickey yes with Jenkins abstaining. Duane stated that he felt it was a conflict to hire a trustee from another township. Open to the Floor AJ Singh turned in his rent check for November. Jerry Bauer gave thanks for all the help for Trick-or-Treat. All went well. He asked who was opening the community room for Election Day and was told that Janice Steele would be handling it. Jerry advised that the hydrant at 5-Points had been out of service and no notice had been received from RLCWA. When he contacted RLCWA, they stated that they had left a message on a township phone. No message was received at the garage or the fire department. The fiscal officer stated that no message had been left on her phone. The trustees asked the fire chief to send a letter to RLCWA with contact numbers for the fire department. Jerry stated that the hydrant was back in service. Jerry stated that he had provided and paid for a cell phone for Gary. That contract is up and he would like to see Gary have a township phone so that he can conduct business and be reached for emergencies when he is out on the roads. The trustees will check into radio and cell phone options. Ron Blessing asked about patches on Twp Rd#462. Gary stated that he was working on them. David Spieker turned in papers that had been filed in Common Pleas Court concerning the decision on the Shooting Challenge. Janice Steele stated that she had driven some of the township roads recently and found them vastly improved. Richard Farkas stated that there was a large hole on Twp Rd#391 at Twp Rd#350. Gary stated that he was aware of it and felt that a water issue was causing it. He is checking into options to fix the problem. Mr. Farkas asked about the bump over the culvert at Clark’s pond that keeps getting worse. Gary stated that he would like some cold patch to level the bump out. Mark Hickey moved to approve 3 loads of cold patch to make the fix. Mark Schwab seconded with roll call all yes. Rich Johnson asked if both of the full time road personnel would be kept all winter. He was told that they planned to keep both working. Rich stated that a cell phone for the road supervisor would work better than radios. Mark Hickey moved to adjourn at 9:15PM with a second by Mark Schwab. Roll call all yes. Trustee__________________________ Trustee___________________________
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