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Sullivan Township Trustees Attendance: Douglas Campbell-Chairman Prior to the start of the meeting, Chairman Douglas Campbell announced that the scheduled public hearing for the zoning map would not be held due to notification on the township sign had only been placed the previous day. The meeting was called to order at 7:00PM by Chairman Douglas Campbell followed by the Pledge of Allegiance. Douglas Campbell stated that he had not read the minutes of the January 25 meeting. Mark Hickey moved to table the minutes with a second by Duane Jenkins. Roll call all yes. Douglas Campbell moved to pay bills with a second by Duane Jenkins. Mark Hickey stated that he had a problem with signing the check to Jerry Bauer. Mr. Hickey stated that he had called Harrison Ford and was told that the township has a credit account and that no demand for payment had been made. He would like to make payment to Harrison Ford and let them reimburse Mr. Bauer. Douglas Campbell stated that he did not see a reason to let Jerry wait for his reimbursement but will inform Mr. Bauer to not make payments on behalf of the township. Mark Hickey stated he will not sign the check to Mr. Bauer. Roll call all yes. Fiscal Officer Report Fiscal Officer Susan Denbow stated that she had contacted the post office about the PO box and had been given a new postal contract for the trustees to fill out with the new contacts listed. She advised that the cost to re-key the lock was $25. Mark Hickey moved to approve the cost and that a second key be given to the board chairman. Duane Jenkins seconded with roll call all yes. Fiscal Officer Denbow presented the Amended Certificate of Estimated Resources from the county auditor. After review, Douglas Campbell made a resolution to adopt the certificate with a second by Mark Hickey. Roll call Campbell-yes, Jenkins-yes, and Hickey-yes. Fiscal Officer Denbow stated that the Board of Elections would be using the community room on March 4 for elections. Janice Steele offered to open the room on that morning for them. Fiscal Officer Denbow stated that AJ Singh had turned in the rent check for February. Zoning Inspector Report Janice Steele turned in her written report. Janice stated that she had contacted Brown’s Trash Removal and talked with them about a discount and an all day compactor truck. They could only provide an all day compactor truck if it would not be needed by them on Monday morning. She had also gotten new prices that allowed for the scrap metal but no prices were on the contract that had been faxed to the fiscal officer. She will contact them again and follow up on this. Janice stated that she had sent the approved December and January minutes to be posted on the website. She asked if she should post the January 22 information as the meeting was cancelled after it had been called to order. Chairman Douglas Campbell stated that he did not have a problem with it. Douglas Campbell stated that when the voice recorder is used to record a meeting, the recordings should not be posted until the minutes of the meeting have been approved. Douglas Campbell stated that he would like to reschedule the public hearing for the zoning map. Mr. Campbell stated that since February 18 was Presidents Day, he moved to hold the hearing on February 22 at 7:30PM with the regular business meeting to follow. Duane Jenkins seconded with roll call all yes. Duane Jenkins stated that he will schedule a stenographer and get the verbiage/stamp that is needed for the map. Road Supervisor Report Douglas Campbell reported that Gary Hollingsworth had called him to report that the red dump truck had a flat tire. He authorized Gary to purchase two tires for the truck at a cost of $245/each. Douglas Campbell moved to approve the purchase with a second by Duane Jenkins. Roll call all yes. Gary reported that they would like to work on trimming when they are unable to do ditching. They would like to rent a chipper for a week at a cost of $650/40 hours. Gary advised that they could work on Saturday to use as many of the 40 hours as they can and then take a day off the following week. Mark Hickey moved to approve the rental of the chipper with a second by Douglas Campbell. Roll call all yes. Gary stated that he would like to purchase a mirror for the backhoe so that he can see approaching traffic at a cost of $30. Duane Jenkins moved to allow the purchase up to $50 with a second by Douglas Campbell. Roll call all yes. Paul Lower requested to purchase a rototiller to use at the cemetery. The trustees asked him to get prices for a good quality tiller that will do the job. Gary reported that he has one load of grit in reserve but is out of the salt mix due to the icy conditions we have had. Mark Hickey stated that he would rather not use salt on the roads if possible. Douglas Campbell moved to approve purchasing a load of salt at a cost of $1300 with a second by Duane Jenkins. Roll call Campbell and Jenkins yes, Hickey no. Douglas Campbell stated that he had checked the minutes from 2003-2004 and found that the issue of fuel for the fire department had been addressed. July 14, 2003-the fire department was to fuel from the township tanks and reimburse the township quarterly. March 8, 2004-the fire department was to get fuel for the generator from the township tank. Douglas Campbell made a motion that the fire department fuel be paid monthly from the fire fund. Duane Jenkins seconded with roll call all yes. Fire and EMS Report Interim Assistant Chief Jerry Bauer reported that there had been 2 fire calls, 1 MA, and 14 squad calls. AC Bauer advised that squad 2736 was back and the alternator had been repaired. He advised that the fuel gauge had not been repaired. Duane Jenkins read a letter to firefighter Mike Trull placing him on 1 years probation for conduct unbecoming a firefighter at the previous trustee meeting. Mark Hickey stated that he felt this was a fire department discipline issue and should be handled by the department or in executive session. Mr. Jenkins stated that it had happened at a public meeting and could be handled at a public meeting. Douglas Campbell seconded the discipline. Roll call Campbell and Jenkins yes, Hickey no. Duane Jenkins read a letter to EMT Robert Palm placing him on 1 years probation for conduct unbecoming an EMT at the previous trustee meeting. Douglas Campbell seconded. Roll call Campbell and Jenkins yes, Hickey no. Duane Jenkins read a letter from Interim Chief Les Handley and Interim Assistant Chief Jerry Bauer requesting the removal of Firefighter/EMT Steve Denbow from the department. They stated that they felt he was out of control and should be removed. Mark Hickey asked if this was the recommendation of the officers of the department to which AC Jerry Bauer stated yes. Mark Hickey moved to remove Steve Denbow on the recommendation of the fire officers with a second by Duane Jenkins. Roll call all yes. Douglas Campbell stated that this left the department without an EMS Director due to the discipline of Robert Palm. Duane Jenkins stated that he felt Cindy Benner was qualified to be Interim EMS Director. Cindy Benner stated that she would take the position if they would like her to. Douglas Campbell moved to appoint Cindy Benner as Interim EMS Director with a second by Duane Jenkins. Roll call all yes. Trustee Reports Mark Hickey stated that he had not returned the paperwork on the emergency shelter to the Red Cross yet but would send it to them tomorrow. Douglas Campbell stated that he did not see a reason to pursue additional paperwork on who was responsible for the transfer of the property title to the Kno Ho Co school. Mark Hickey moved to approve the $131.50 cost to transfer the title with a second by Duane Jenkins. Roll call all yes. Mark Hickey presented invoices for materials used to install the door and make key copies in the amount of $87.42. Douglas Campbell moved to reimburse him with a second by Duane Jenkins. Roll call all yes. Mark Hickey stated that he had been unable to contact Paul or Kay Wright about the Lions Club files but would continue to try and contact them. Duane Jenkins asked Janice Steele about contacting Brown’s Trash Removal concerning the contract for clean up day. She stated that she would be handling it. Duane Jenkins stated that the trustees need to put out a newsletter/mailing with the clean up day flyer, progress on the zoning map, speed limits progress, etc so that residents would know what is going on. Douglas Campbell stated that the Zoning Appeals Board had a hearing scheduled for February 12. Mr. Campbell moved to require a stenographer at all hearings of the Zoning Board, Zoning Appeals Board, and the Trustee Board with a second by Mark Hickey. Roll call all yes. Douglas Campbell presented a receipt for $9.64 for the lock purchased for the records room. Duane Jenkins made a motion to reimburse the cost with a second by Mark Hickey. Roll call all yes. Douglas Campbell stated that he was working on the mission statement for the committee that he would like to get stated that would do research of grants, etc available to the township. He will have it ready for the newsletter. Douglas Campbell stated that they needed to address the road projects for this year. Mark Hickey advised that he had spoke with Jeff Beebe of Troy Township who was interested in a tri-township project for Twp Rd#150. Troy Township is working on 2009 grant funding for the project with the project being done in 2010. Mark Hickey stated that the trustees had about 9 miles of road planned for chip and seal last year. Douglas Campbell stated that he would like to get up to 18 miles of roads chip and sealed. The fiscal officer stated that she would have appropriations and reports for the next trustee meeting. Donna Riley suggested contacting County Engineer Ed Meixner and to check into Issue 2 money with applications due by September. Douglas Campbell stated that he would write up a bid notice for the chip and seal project. Mark Hickey advised that Huntington Township had a recycling trailer available if the township was interested. The trustees decided that they had no interest in the trailer. Open to the Floor Greg Palm asked about the status of fire trucks 2711 and 2713. He was advised that they would be used as is for now until the quote for the CAFS unit was received. Greg stated that he had called Trustee Campbell concerning the icy road conditions and had been told that he had called a wrong number. Douglas Campbell stated that he did not know anything about it. He had been called by the fiscal officer about the roads and after checking them, contacted Gary to put grit on them. A resident asked about getting a copy of the zoning resolution book and was directed to contact Janice Steele. He also asked about the ORC and township resolutions. He was advised that the ORC supersedes any township resolution. Donna Riley requested copies of the December-January fund ledger, receipts to date, payments to date, temporary appropriations, fund status, and the estimated resources. She asked about being charged for copies when Mr. Spieker had not been charged for his copy of the end of year report. She was advised that the end of year report is available for any resident. She was told that she would not be charged for her requested copies. Jean Reams asked who would be responsible for getting the stenographer for the public hearings. She was advised that the board holding the hearing would be responsible to get the stenographer. Peggy Skinner asked if she could fax copies of her postage receipts to the fiscal officer and bring the originals to the next meeting. She was told that this would be alright. Peggy advised that she needed to get 11 copies of the zoning resolution book made. Douglas Campbell moved to allow the cost of 11 copies with a second by Duane Jenkins. Roll call all yes. Jerry Bauer asked about the paperwork for the Red Cross emergency shelter and was advised that Mark Hickey would have it taken care of tomorrow. Jerry asked about getting a cell phone for the road supervisor. Duane Jenkins stated that he will check into the cost of a basic plan with Verizon. Jerry asked about the bill at Harrison Ford and stated that the township needs to maintain good credit with their vendors. He was advised that the township has a credit account at Harrisons and that he should not pay bills for the township in the future. Duane Jenkins turned in a letter received from Legalize Services. Douglas Campbell moved to adjourn the meeting at 8:35PM with a second by Mark Hickey. Roll call all yes. Trustee___________________________ Trustee____________________________
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