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Sullivan Township Trustee Attendance: Douglas Campbell Chairman Campbell called the meeting to order at 7:30 P.M. Followed by the Pledge of Allegiance. Meeting is being taped for the benefit of the Township Hickey moved to table the July 17, 2008 minutes so he can review the tape for corrections. Campbell stated he was against tabling them but he would for Hickey’s benefit. Campbell second Roll call Hickey yes Campbell yes Jenkins abstained. Hickey requested a copy of the tape from the Fiscal Officer to review she will get him a copy. Trustees signed July 7, 2008 Trustee Minutes and the July 7, 2008 Budget Hearing Minutes with the corrections. Campbell moved to pay the bills Jenkins second Roll call all yes. Open to the Public Walker Hartman and the Trustees had a brief discussion about the John Miller Property on St. Rt. 58 that has two homes on one parcel and that’s not permitted and he didn’t pay for a new home permit. He paid for an addition on the existing home. Hartman made a public records request for all documentation that Janice Steele had turned in on this issue. Mark Schwab turned in a Check #2119 for $6.90 for copies of minutes he received from the Zoning Board of Commissions meetings. He also made a pubic request for the 15 pages of records that Bryan and Paulette Swiger turned into the township and a copy of the permit that was denied by Janice Steele and a copy of certified map. Peggy Skinner turned in her old key to the Community Room. Carol Stasick asked the trustees to adopt a new Conditional Zoning Certificate for Sullivan Township because the other one had Zoning Inspector’s signature on it and should have the Chairperson of the Zoning Board of Appeals signature. Campbell moved to adopt by resolution the new form. Hickey second Roll call Jenkins yes Hickey yes Campbell yes. Ron Blessing questioned the Web Site why it wasn’t up to date. Fiscal Officer stated that it was up to date the last time she checked, but until the minutes are approved they don’t go on the web. Campbell requested a copy of the Web Master’s name and phone number. Fiscal Officer will get the information to him. Blessing also asked the trustees about a sign at 5 points it looks like it’s a business. Campbell asked Zoning Inspector to look into it. Spieker advised he already has been involved with this issue. Fiscal Officer Report Turned over File Folders and Sullivan Township Driving Policy to David Spieker Road Personals time sheets to be signed. Campbell signed them The 2 new Squad cell phones are in. They were given to the Fire Department and the other 3 will arrive in a few days. Fiscal Officer reported she got all 5 phones free and the 5 chargers and clips was $29.95 each. Total payment for the phones each month will be $119.95 with 1400 minutes. Hickey made a public records request for Trustee Minutes from Jan 2006-May 2008 that was sent to the Ethics Board. Cost $43.30 he will pay at the next meeting. The records were given to Hickey at the meeting. Fiscal Officer advised him she would have the color photos from the Public Hearing on June 20, 2008 at the next meeting. Gave a copy of how grants will be received by the township and how the grants will be accounted for by the Fiscal Officer. Informed the Trustees about the Issue II money and when the dead line is. The application must be turned in by September 15, 2008. The September 30, 2008 date was changed by the state. Presented Chief Shelton and Chief Benner with their Job Description. Also, there was a letter to Chief Shelton from GMC. The letter was to inform the township about a class action suit on 2003 GMC’s. He stated that the township vehicle is not one of those involved. Informed the trustees that the copiers for the Community Room and Records Room have arrived they listed for $349.99 each. Fiscal Officer purchased them for $277.00 each. Total cost $544.00 and the remaining balance of $1000.00 will be used for the toner and drum when needed. A.J. turned in the August rent payment. Fire Chief Report Chief Shelton stated the Fire Department will now be cleaning the Community Room when they do schedule maintenance at the Station this will solve the issue with the drugs on the squad. Shelton asked the trustees about sending Lt. Kenny to school for EMT Classes. The course start September 4, 2008 and end in the middle of January, cost $575.00. Campbell moved to send him Jenkins second Roll call all yes. Hickey asked Kenny about mileage and informed him to keep a record of it from township line the trustees will check into paying people for mileage for attending classes since the township already pays for their schooling. Carol Stasisk question Chief Shelton since they was cleaning the Community Room would they also be taking care the Community Sign? Chief stated the Ladies Aux. can continue to do that. Carol stated no they won’t. Campbell and Shelton stated Donna can take care of it. Shelton informed the trustees that Rochester received a grant for new Air Packs and they are getting rid of their old ones. Shelton stated he can get 10 Air Packs and 20 deposit bottles with 10 face masks for $1000.00. Hickey asked Shelton if they were certified he stated they were on November 2007. Campbell moved to purchase the equipment from Rochester for $1000.00 Jenkins second Roll all yes. Hickey told Shelton to check with Les and get the bottles tested at A&M Fire. Shelton stated he talk to Terry and there still on track for delivery of the new Squad, the second week of September. Campbell stated he talked to Joyce at Farmers Savings and they will finance the Squad for $100,000.00 for 60 months at 5%. They are willing to let the Township pay quarterly payments between $5500.00 $6000.00. Hickey asked Jenkins if he heard back from Comstock or the Prosecutors office. He stated not yet. Campbell explained they make the motion to start the procedure with the form from the bank and Shelton with receives purchase agreement. Jenkins moved to purchase the Squad Campbell second Roll call all yes pending approval from the Prosecutors Office. Shelton asked the Trustees about getting a new door for the training room because the one that is on there is in bad shape? Gary will get with Chris Jordan on the cost of the installation. Campbell asked if they had access to the restrooms from the training room. Hickey apologized he will take care of putting a new lock on the door. Shelton stated once that is done they can get the paper work into the State and they can inspect the room. Shelton stated that Chief Benner has been in contact with an attorney to go forward with their 501C3 that is required from the State of Ohio for any fundraising events. Once the paper work is completed and sent to the State they will be up and running legally. Shelton stated they are suspending the Firefighters Association temporally because they have to be incorporated under the 501C3. He stated it’s a State Law. Hickey asked where they where getting their information because the Fire Fund, Firefighters Association and the Tax ID# has been a nightmare in the township for 6 years. Hickey stated they thought it was right when the Association was set up and he would like to look at it. Shelton stated Chief Benner is doing this on her own through her attorney. Campbell told Hickey that it he can check out with the State or the Fire Marshall’s Office or the EMS Board. They can give you the correct information. EMS Report Chief Benner asked the Fiscal Officer about returning the old cell phones into the township once the new ones are programmed. She stated yes and asked about the township cell phone Gary had and where it was at. Fiscal Officer asked Gary where the phone was, and he stated Mark had it the last he knew. He turned in the phone and charger to the Trustees. Mark Schwab stated he didn’t have the phone. Hickey stated when he takes something from Gary he has him sign a receipt. Schwab stated it should be in the records room. Fiscal Officer advised there was no phone in the room. Schwab stated technically it should have went to Sue. Chief Benner asked the Trustees about Borges attending EMT Class. Benner stated she could use the $5500.00 Grant they received for training for Karen Borges EMT Class and it wouldn’t cost the township anything. Tuition and Clinical and, Entrance Exam cost $750.00. She has already been interviewed finger printed and passed the back ground check. Campbell moved to send Karen Borges to EMT Class Jenkins second Roll call all yes. Fiscal Officer asked the Trustees about securing the copier in the Community Room. Campbell asked Gary to get a lock for the door to the room where the copier is. Hickey asked Gary to have the keys made the same as the keys for the Community Room. Campbell moved for Gary to purchase the lock. Gary will order the lock from Lodi Lumber. Campbell stated that the people to have access to the room would be Trustees, Zoning Board, Appeals Board, Zoning Inspector and the Fire Department. Campbell wants a record log of all copies being made. Campbell moved to have a log sheet and policy, Jenkins second Roll call all yes. Campbell will draw up a policy to be adopted. Chief Shelton stated he would like to see a policy in place that Firefighters and EMT’S not be paid for reimbursement until they pass their State Test. Trustees will look into this. Zoning Report Spieker turned in his July Zoning Report. Spieker will get with Sam Pipher and go over his Home Occupation Permit Spieker will check back in the records on the John Miller issue on St. Rt. 58. He knows Janice Steele sent him a couple of letters. Spieker spoke with Mr. Miller and he indicated getting a lot split. Spieker presented a Legal Opinion for the Trustees to review. Campbell made a resolution on Spieker’s opinion to move ahead on the Mast violation. Fiscal Officer signed the Legal Opinion to be sent to the Prosecutors Office. Amish house on Twp. Rd. 150 was sold and the new owner is changing it to a regular home. Spieker talked with the gentleman and asked him if he was going to put an addition on to his home. He was told if he was then he would need a permit. Road Report No report Trustees Report Jenkins stated he is trying to find a reasonable Surveying Company to survey behind Kno No Co. Jenkins is looking at the O.R.C. on how to go about moving forward and posting the Speed Limit Signs. Hopefully, we will have the signs up by the end of the year before the ground starts to freeze. Jenkins thanked the Fire and EMS volunteers for the excellent job they did when he had them come to his home to be taken to the Hospital. He stated it is a lot different when you’re the patient. He also thank them for the quick response. Campbell asked PC Landscaping to cut back on the mowing due to the weather being so hot. Campbell met with Lytle Construction last week on the Chip and Seal. Campbell and Lytle drove the roads to see what sections will be done. Campbell stated Lytle will bid the oil to be applied because the other gentleman he talked to was high on the oil. Lytle sent the quote to all Trustees to review. Campbell stated Gary would have a lot of work to do. Hickey stated they have talked about cutting road bermes down before. Hickey stated he would like to see the money spent on Twp. Rd. 391 instead of the section on Twp. Rd.150. Campbell stated he would like to get the Issue II Money for Twp. Rd. 391 north of 224 to the line. Campbell moved to go with the quote from Lytle minus Twp. Rd. 150 from S.R. 58 to Twp. Rd. 581 Jenkins second Roll call all yes. Lytle will begin approximately the last week of August or the 1st week of September. Quote Attached to the minutes. Trustees and Gary had a discussion about repairing the road bermes. Campbell advised Gary they had about 3-4 weeks to have the roads ready. He also advised him their reevaluation depends on how the roads looks after the Chip and Seal and the Ditching, and the Roads are done. You were instructed to do all of these things at the beginning of the year. Hickey asked Campbell to talk with Paul about his time sheets he still refuses to fill them out the proper way. Campbell moved to have Jenkins over see the Road Crew. Hickey second Roll call Campbell yes Hickey yes Jenkins abstained. Jenkins requested 6 weeks of Paul’s time sheets and 1 week of Gary’s to review them. Campbell moved to adjourn at 9:06 P.M. Hickey second Roll call all yes. Trustee___________________________ Trustee______________________________
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