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Sullivan Township Trustee Attendance Douglas Campbell - Chairman
Meeting is being taped for the benefit of the Township. Campbell moved to approve September 15, 2008 minutes Jenkins second Roll call all yes Campbell moved to table October 6, 2008 minutes because he was not present at that meeting Jenkins second Roll call all yes. Campbell moved to pay the bills Jenkins second Roll call all yes.
Letter from OTARMA they were asking for nominees for the upcoming OTARMA Board of Directors election. Those elected will serve a four year term. Trustees decided there were no candidates. Letter from Ashland County Engineer the Township will not be able to purchase salt from the county this year due to the price increase of 40% Invoice from Denes Concrete, Inc about the Handicap sidewalk. Hickey faxed the invoice to the Fiscal Officer and wanted to know if this quote included Hand Rails. Jenkins will contact them when they start. It needs to be done before Election Day Campbell moved to spend an additional $500.00 to have the Handicap Ramp ran from both sidewalks total cost $2000.00 Jenkins second Roll call all yes. Fiscal Officer informed the Trustees that she has not heard from the gentleman who wrote a bad check for a Building Permit. The trustees made a motion to send it to the Prosecutors Office if the issue is not corrected by Monday October 27, 2008. Campbell moved to send it to Prosecutors Office Jenkins second Roll call all yes. Trustees received a copy of a letter from Jennifer Brunner’s Office, about the 2008 Issues Report about elections. Jenkins signed the Road Crews Time Sheets. Public Concerns Mr. Dennis Parron on St. Rt. 224 was present to discuss with the Trustees about his Business that is a Driving Range because he was told by the Zoning Inspector there was a complaint he had a Tool Rental Sign up and that his permit was for a Driving Range not a Tool Rental and he would have to get another permit. He also complaint there was three our business around him Steve Litey, Game Club and Kilban that don’t have permits and wanted to know why he was being singled out? The Zoning Inspector will check into these issues. Campbell asked Peggy Skinner form the Zoning Board of Commissions where they were at on the New Zoning Book. Skinner stated that it should be done around the first of the year. Jerry Bauer stated since the Baseball Season is over the Electric should be turned off. Fiscal Officer will contact the Electric Co. Peggy Skinner addressed the Trustees about the new Fire and Rescue Auxiliary they will be doing soup, sandwiches and a drink for $2.00 on Halloween. Skinner turned in a letter from the Auxiliary for the cost of the Veterans Dinner and asked the Trustees if they could donate to the cost of the dinner since they were asked to do it. Campbell moved to donate $200.00 to be used on the Veterans Dinner Jenkins second Roll call all yes. Skinner asked if an ad could be placed in the newspaper to inform the residents about Fall Clean Up in the Cemetery’s to remove anything they might want to keep by November 1. 2008 Campbell moved to have the Fiscal Officer place the ad in the paper Jenkins second Roll call all yes.
Shelton informed the Trustees that Keith Rowe needs a $100.00 to hold his spot at class he was told to pay for the class and turn in an invoice for it and he would be reimburse. Shelton informed the Trustees the first of the year a new law goes into effect instead of two EMT’S for the Squad to run all you will need is a First Responder and 1 EMT. Shelton asked the Trustees to consider auctioning of the old equipment and that would help replacing funds back into the Fire Fund.
Benner informed the Trustees about the CPR Class the cost $20.00 for all the EMT”S cards. Benner presented the Trustees with an application for Melissa Williams to join the Fire Department as an EMT she had a letter from the Chief in Nova stating that she had been cleared. Campbell moved to except her on the Department with the Chief’s recommendations Jenkins second Roll call all yes. Shelton and Benner had pictures from Fire Safety Prevention Class that was held at Kno Co Ho for the children. The Department was commended on an excellent job they did. Ms. King stated that was the best class she had seen in 15 years. James Riley asked the Trustees about purchasing one new doors for the Community Room.
Spieker turned in his monthly report. Spieker asked the Trustees if he could share a letter with the Zoning Board of Commissions from the Prosecutor’s Office that was Confidential Campbell moved for Spieker to share the letter Jenkins second Roll call all yes.
Gary asked the Trustees about Salt to start stock piling it he can get from Willow Ville Farms for $61.00 per ton and he would like to purchase a 100 tons. Campbell moved for Gary to purchase the Salt Jenkins second Roll call all yes. Gary stated the Red Dump Truck has holes in the bed and needs repaired he got a quote from Amptech he will install the steel in the floor of the bed at the cost of $750.00 that includes labor and material. Jenkins moved to have the repairs done Campbell second Roll call all yes. Gary asked the Trustees about the Mausoleum at the Cemetery the roof needs repaired he talked with John Hoffman and he can repair it for $1000.00. Trustees informed Gary they didn’t know if they can do that Gary will contact the owners about this issue. Gary stated they need a window in the shop door he checked with Lodi Lumber and will cost $100.00 Campbell moved to have Gary to purchase the window Jenkins second Roll call all yes. Campbell also asked Gary to get quotes on the two doors for the Community Room. Gary asked about an air latch for the Red Dump Truck the cost $97.00 the Trustees asked him if they get another Truck would this fit. Gary stated as long as it had air.
Jenkins stated that the hold up with the survey behind the school was due to Mark Hickey. He had a dispute about the property line because it goes behind his home and it joins the school property. There was a dispute about ¾ of an acre. Survey found that the property in question belongs to the Township and not to Mr. Hickey. Grindle and Bender did the research and it does belong to the Township. They will have the property pined out by the end of the week and the Trustees will have a copy of the survey by the next meeting then they can start looking for grants to develop the property. Jenkins read a letter from Hickey that the Fiscal Officer received by fax. The letter from Hickey stated that he could not attend the meeting because he would be attended the Ashland County Board of Realtors meeting about County wide Zoning Inspector. Jenkins stated this would do away with the Zoning Board and it would be handled by the County. The letter from the Realtors to Fiscal Officer was asking for input on how this would be funded. Jenkins had spoke with a gentleman on the phone about this and he stated he was on the board of the new Regional Planning appointed by the Commissioner’s. Jenkins stated that would be a conflict of interest to influence a board and he’s not interested in County Wide Zoning and Mr. Hickey is at that meeting tonight and he’s part of that County Planning Board which he was appointed by the Commissioner’s Riley stated that when he was a Trustee they tried to get County Wide Zoning and he stopped it. He had asked them how they would fund it. Riley also asked if zoning permit money would be used to fund the County Wide Zoning Inspector, and they stated yes that’s one way. Campbell stated he wasn’t comfortable when they did away with Regional Planning and went to County Planning. Roy Phillips asked why the meeting with Realtor’s wasn’t posted in the paper because he didn’t see anything about the meeting between Township Officials and Commissioner’s and you think they would put the notice in the paper. Campbell announced that the next meeting on November 3, 2008 will held in the Fire Station because the Board of Election will be sitting up that night in the Community Room. Jenkins moved to adjourn at 8:07 P.M. Campbell second Roll call all yes. Campbell moved to enter back into the Regular Business Meeting at 8:08 Jenkins second Roll call all yes Campbell moved by resolution to apply for the Issue II Grant and Issue II Loan Jenkins second Roll call Jenkins yes Campbell yes. Campbell moved to adjourn at 8:09 P.M. Jenkins second Roll call all yes. Trustee____________________________ Trustee____________________________ Trustee____________________________ Fiscal Officer____________________________ |