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Sullivan Township Trustees Attendance Douglas Campbell Chairman Campbell called the meeting to order at 7:00 P.M. Followed by the Pledge of Allegiance. Meeting is being taped for the benefit of the Township. Campbell moved to approve the November 17, 2008 minutes Jenkins second Roll call all yes Campbell moved to pay the monthly bills Jenkins second Roll call all yes. Campbell moved to pay the invoice for Pioneer Products cost $785.48 for the purchase of the degreaser Jenkins second Roll call Jenkins yes Campbell yes Hickey no. Fiscal Officer Report Jenkins signed the Road Crews Time Sheets Trustees reviewed the October monthly report and signed the Bank Reconciliation. Fiscal Officer presented the Trustees with an Ad for their approval to be posted in the paper on December 15th & 16th for the Public Hearing on the New Zoning Resolutions and Map on December 29, 2008 at 7:00 P.M. Fiscal Officer informed the Trustees she had notified the Court Stenographer and she will be present to take the minutes for the Public Hearing. Trustees received a copy a letter from the Prosecutors Office they sent to the Gentleman who wrote a bad check for a Zoning Permit. Campbell moved to have Nova Telephone Co. as our internet service for the Fire Department Jenkins second Roll call all yes. Hickey will call to authorize the Fiscal Officer set up the installation. Fiscal Officer gave the Trustees the OTARMA Board of Directors Resumes to choose 2 for a four year term. Fiscal Officer asked the Trustees about having the Drug License invoice come to the Township P.O. box instead of the Fire Department P.O. they had no problem with this being done. Fiscal Officer turned the Zoning Report and a Zoning Application for the Trustees to review since the Zoning Inspector couldn’t be present Fiscal Officer had a receipt from Richard Johnson for repairs on the Wreaths cost $20.57 he donated is time for the repairs. Campbell moved to reimburse him the $20.57 Hickey second Roll call all yes.
AJ turned in December rent payment. AJ turned in two quotes for the replacement for the Water Heater. J&J Construction $975.00 Jenkins moved to hire Mark Wertz Construction at $515.80 Hickey second Roll call all yes. Campbell asked John Storch and Bud Jantz about the Zoning Boards Public Hearing on the New Resolution Book and Map they stated yes it would held be on December 9, 2008 at 7:00 P.M. They also stated it would be up for public viewing from November 24th thru December 5th 2008 Road Report Gary thanked Richard Johnson for the hard work he did on the Christmas Wreaths and they are now up. Gary asked the Trustees about the parts for snow plow repairs cost $1115.46. Campbell moved to purchase the parts from Dexter for $1115.46 Jenkins second Roll call all yes. Gary asked the Trustees about the parts to repair the Spreader V Box on the Dump Truck. Campbell moved to purchase the chain from Judco cost $158.92 Jenkins second Roll call all yes. Hickey requested an Executive Session with Gary at the last meeting. Campbell asked him if he still wanted to have the Executive meeting with Gary. Hickey stated after talking to some people he would like to rescind his request for the Executive Session with Gary at this time. Fire Report Shelton stated this Friday he will do the final fire inspection and the last test on the alarm system. Shelton stated he attended the County Chiefs Meeting about Protocol setup for Ashland City if they request the Engine for Mutual Aid. They requested 4 Firefighter on board 1 as the Driver and Pump Operator and 3 Firefighters that are ready to fight fires Ashland is going to be purchasing County Wide Foam Trailer which will be housed at the Ashland Fire Department. Ashland Sheriffs Department is asking for a $500.00 donation to purchase a Gator 4 Wheeler, Chief Shelton stated he don’t think that would be necessary because he and Chief Benner have applied for a grant for a Gator 4 wheeler and Trailer that they could get at no cost. They have submitted the paper work for the grant and their waiting to hear if the Grant is approved. Shelton informed the Trustees that the State Law has changed and by midnight January 25, 2009 all Ohio Firefighters must be certified on line. If they fail to certify by the 25th they will lose their certification and be required to attend Fire Class to be re-certified. They are up dating all Ohio Firefighters and this has to be done on line. Shelton informed the Trustees there is 2 Radios that need repaired and he would like to purchase 5 Radios because if anyone else joins the Department they don’t have any Radios to issue them. They can purchase the cheaper ones because they wouldn’t be an Officers Radios that cost more. Hickey advised him to get a quote on the Radios. Gary stated he will have Jerry get in touch with Rapid 2 Way. Shelton asked the Trustees about purchasing a set of blocks for the Grass Buggy to level the truck. Campbell moved to purchase the blocks not to exceed $250.00 Jenkins second Roll call all yes. Shelton stated he has one issue with Hickey. He stated the issue can be discussed in Public or in an Executive Session. Hickey stated will do in the Public. Shelton stated at the last meeting you stated you were not a member of Sullivan Fire & Rescue. Shelton stated he didn’t know what he meant by that statement. Hickey stated that he was surprised because he did not receive a letter asking for his resignation. He also stated he does not attend anything but the Fire Meetings. He also stated he is getting up in age and with all the young people coming in now they are to be commended. They have a hard job ahead of them. Hickey stated come January 25, 2009 he will resign from the Fire Department and he will get a list together of what belongs to the Department. He stated when they restructured Sullivan Fire Department some of the members bought most of their own gear. Shelton asked Hickey to get with Asst. Chief Hanley because he handles the Equipment Trustee Report Hickey asked the Fiscal Officer about a Cemetery Deed for Ron O’Steen. She stated that he has paid for the 2 plots in full. Fiscal Officer will get in touch with Mr. O’Steen. Jenkins stated he is waiting for the Survey to be approved at the Court House. Jenkins talked about changing the Speed Limits on the Township Roads and what he found out. They need to work with the County Engineer and have some Studies done on the roads. He stated from what he found on line this could take 6-12 months to get the Studies done and the paper work submitted. Jenkins will contact the County Engineer. Campbell stated That Sullivan Township was not awarded the Issue II grant for the 2 ½ miles on Twp. Rd.391 South of US Highway 224 but was awarded the Loan for the 2 ½ miles on Twp. Rd. 391 North of US Highway 224. The 2½ miles on Twp. Rd. 391 South will be Chipped & Sealed. Campbell explained the reason we didn’t get the grant is because Polk is putting in Sewers and they need the Issue II Grant for their project.
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