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Sullivan Township Trustee Attendance: Duane Jenkins Chairman
The Meeting is being taped for the benefit of the Township. Public Concerns Keith Rowe Thanked the Trustees for sending him to Paramedic School. Ron Blessing asked about ditch dirt. Jenkins asked Gary to get him a form. He also asked about the ditching because his Mail Box fell in the ditch. He stated it was because the bank was cut away. Jenkins asked Gary to have the problem solved by Friday. Gary stated he will after he contacts the Phone Co. James Riley informed the Trustees that he never had a problem with a County Wide Building Inspector. He stated his concerns were about a County Wide Zoning Inspector. Riley stated that the County can have a Building Inspector if they so choose. Campbell asked Hickey about this. Hickey stated it is still in the works because of the way homes are being built with faulty materials and the work is not being inspected. Hickey stated it is still at least a year away. Riley stated there should have been a County Wide Building Inspector years ago. Hickey agreed. Jenkins asked for a motion to approve the Minutes from December 29, 2008. Campbell moved Hickey second Roll call all yes. Jenkins asked for a motion to approve the Minutes from December 15, 2008. Campbell moved Hickey second Roll call all yes. Jenkins asked for a motion to pay the bills. Campbell moved Hickey second Roll call all yes.
Fiscal Officer turned in a sealed bid for the 1972 Fire Truck. Hickey stated he had two other bids that were given to him. Bids as follows:
Hickey moved to accept the Bid submitted by Mike Trull for $2000.00. Campbell second Roll call all yes Fiscal Officer will make arrangements with Mr. Trull. Trustees made a motion and approved for the Fiscal Officer to Transfer money within the Fund to pay bills. Fiscal Officer reported that the Zoning Resolution Book and Map has been Certified and the Township will have two Certified Copies one for the Records Room and one to be displayed in the Community Room and six copies Time Stamped from the Recorders Office. Fiscal Officer turned over the Dell Computer and Printer to Peggy Skinner the Secretary on the Zoning Board of Commissions. Trustees received a copy of the Inventory List of what she received. Fiscal Officer questioned the Fire Department about two bills. She stated she can’t pay from a statement. Bills must be paid from an invoice. EMS Chief Benner will check into the bill from CLIA. Fiscal Officer informed everyone if you aren’t present at a meeting to receive your check it will be mailed to you no one will receive the check for you. Fire Chief Report Chief Shelton turned in a bill from Steve Shinsky for two Heavy Duty Bottom Mount Slides. Campbell moved to reimburse Steve $76.63 Hickey second Roll call all yes. Chief Shelton announced he was contacted and they will be featured in a Monthly Magazine. EMS Report Chief Benner turned in paperwork to be mailed to Ohio Billing Inc. She also turned in a bill for reimbursement for supplies from Wal-Mart. Campbell moved to send Cindy Benner and Phyllis Bauer to EMS Supervisor Class in Medina starting in February cost $75.00 each. Hickey second Roll call all yes. Jenkins moved to send Cindy Benner, Phyllis Bauer and Gary Hollingsworth to Supervisor Class in Medina it will be an 8 hour class on Saturday cost $75.00 each. Campbell second Roll call all yes. Chief Benner read a Thank You Card that was sent to the Fire Department. Hickey asked the Chief’s if there was a name change done on an invoice they received. The Department will take care of it Road Report No Report Zoning Report Spieker turned in his Monthly Report and an End of the Year list of Permits issued for 2008. Spieker informed the Trustees that John Miller has a separate lot of record for his homes so he is legal now. Spieker asked the Trustees if he should be charged for a Building Permit. They agreed to waive the fee since he did the lot split. Spieker informed the Trustees the paperwork has been turned over to the Zoning Board of Appeals for the property at 605 ST. RT. 224.Car Sales and Salvage Yard. Spieker asked when the Zoning Signs will be put up. Jenkins asked Gary if he will have them up by Friday. He stated he would. Trustee Report Hickey presented paperwork on the change of the Diesel and Gas Log Sheets they should included mileage and hours. Hickey asked Gary if the hour meter has been fixed yet on the Grader Gary stated no Hickey asked him to get it fixed. Campbell moved to adopt the Diesel and Gas Log sheets Jenkins second Roll call all yes. Gary stated the cost for meter is around $100.00 Hickey stated that he should get them order for accountability. Gary stated he would order them from Santmyer Oil Co. Campbell moved to spend up to $250.00 for the purchase of the meters. Hickey second Roll call all yes. Hickey presented Activity Report Sheets for the Fire Chief and the EMS Chief to document their activity when their in Meetings, at the Station on Saturday’s or anything they are doing in the Township. Shelton stated they aren’t hourly employees. Hickey stated it’s not a Time Sheet it is an Activity Sheet for accountability. Campbell moved by Resolution to adopt the form Jenkins asked for a second there no second motion is dead. Hickey presented Maps of the Township Roads for the Road Department when their out doing the Road Checks they can mark on the maps the time spent and the condition of roads. Hickey stated it’s on the Time Sheets where there was Road Checks but nothing was documented of what was wrong and if it was corrected. Hickey asked the Trustees about attending the OTA Winter Conference February 4th thru the 7th. Campbell moved to pay for the Hotel and Mileage for Hickey to attend the OTA Conference for two nights Jenkins second Roll call Campbell yes Jenkins yes Hickey Thank You. Campbell stated that the same members would remain on the Fire Indemnity Board. The Meeting will be held January 24, 2009 at 5:00 pm. Fiscal Officer will post the Meeting in the paper. Campbell moved to discontinue the Web-Site due to the Township need to cut back Jenkins second Roll call Campbell yes Jenkins yes Hickey no until they find someone to take over the website. Campbell will write the letter to the gentleman that takes care of the Web-Site.
Campbell moved to contact the County Engineers Office to have Sullivan Township be included in their bid for Stone and Oil for the project on Twp. Rd 391 since he knows what they will need plus additional 10 miles of road. Jenkins second Roll call all yes. Campbell moved to purchase 400 tons of Cold Patch from the County Jenkins second Roll call all yes. Jenkins presented a form a to be adopted on Project Manger that would consist of a detailed report on Projects done in the Township that would be documented on the cost, time, date and material it took to do the projects for reference in the future of the cost on projects. Campbell moved to adopt the form Hickey second Roll call all yes. Jenkins stated he spoke with Bonnie Minmick she stated she had spoke with Hickey about a ditching project on the North side of Twp. Rd. 150 and he was working on the problem. There was concerns about the diversion of the water way. Hickey stated no the property owner had changed his mind. This would have to be done through Soil and Water. Jenkins thought is would be a natural water way. Hickey agreed Gary stated it’s an existing water way. Hickey will contact Soil and Water. AJ presented the Trustees with an invoice on the hot Water Tank, Campbell moved to pay the difference of the first invoice. Jenkins second Roll call all yes. Campbell moved to adjourn at 8:55 P.M. Jenkins second Roll call all yes. Trustee_________________________ Trustee_______________________________ Trustee_________________________ Fiscal Officer_____________________________ |