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Sullivan Township Trustee
Jenkins called the Meeting to order at 7:00 P.M. Followed by the Pledge of Allegiance. The Meeting is being tape for the benefit of the Township. Jenkins moved to approve January 20, 2009 Minutes Campbell second Roll call all yes. Jenkins moved to pay the monthly bills Campbell second Roll call all yes.
Peggy Skinner questioned Chief Shelton and Chief Benner about a letter on Melissa Brookshire she was to receive from the Fire Department on her discipline. Chief Shelton stated she had resigned from the Department so there is no letter it is a dead issue. Richard Johnson commended the Road Crew for the excellent job they did on the roads as far as keeping them open during the snow storm we had.
Chief Shelton turned in the Vehicle mileage and Gas Log Sheets from the Fire Department.
Chief Benner turned in a receipt for Test Strips. Chief Benner turned in an Envelope to the Fiscal Officer to be mailed to Ohio Billing. Chief Benner asked for Documentation from the Fiscal Officer for an EMS Grant. Chief Benner had the Trustees sign a letter stating as a volunteer Fire Department they are classified as a non-profit organization and Jenkins signed a form for Chief Benner to apply for a grant. Chief Shelton asked for an Executive Session for personal and HIPPA violation. Jenkins moved to enter into Executive Session at 7:15 P.M. Campbell second Roll call Campbell yes Hickey yes Jenkins yes. Jenkins moved to return to the Regular Business Meeting at 7:50 P.M. Campbell second Roll call Campbell yes Hickey yes Jenkins yes. Trustees announced there was no decision made at this time. AJ informed the Trustees that they started paying for the pumps at the Gas Station on January 1,2009 the last payment will be November 2010 and they will owe the Township a half month rent of $500.00. Fiscal Officer Report Fiscal Officer presented the Trustees with the Amend Certificate of Estimated Resources from the County Auditor’s Officer along with a letter that the Township funds was cut 7 ½ percent which is $2054.00 and the trustees will receive a letter later in the year of another cut in township funds. Fiscal Officer asked the Trustees for a Resolution to Appropriate the $472,684 out of Road and Bridge for the Road Project on Twp. Rd. 391 North so the County Auditor can adjust the Appropriations. Campbell moved by Resolution to pay for the Project out of Road and Bridge Jenkins second Roll call Campbell yes Hickey yes Jenkins yes. Fiscal Officer presented the Trustees with an Affidavit to be signed on the Fire Pond. Hickey filled out the paperwork and Janice Steele Notarized the Document. Trustees thanked her. Fiscal Officer had a letter drafted for the Trustees to sign to inform Sharon Patterson she was not appointed to the Zoning Board of Commissions and thanked her for her for her many years of service to the Township. Trustees signed the letter the Fiscal Officer will mail it. Fiscal Officer gave the Trustees a copy of Gary and Paul’s Time Sheets that shows how their hours are broke down. Fiscal Officer had two Resumes for Alternate on Zoning Board of Appeals, Gary Hollingsworth and James Riley. Hickey moved to appoint Gary there was no second motion failed. Campbell moved to appointed James Riley as the Alternate on the Zoning Board of Appeals Jenkins second Roll call Campbell yes Jenkins yes Hickey no. Fiscal Officer gave Cindy Benner copies of her record request of Peggy Skinner’s reimbursements for November and December 2008 cost 40 cents. Fiscal Officer asked Chief Benner how she was going to contact her for the invoices she needs for the EMS grant she stated she would e-mail them. Fiscal Officer gave her the Operating Budget for 2009. Zoning Report Spieker turned in his monthly report Spieker gave the Trustees the Zoning Fee Schedule for their recommendations. Jenkins asked Spieker if it went to the Commission Board he stated it had. Jenkins asked two members that were present from the Commission Board if they had reviewed them they stated they had but it was not up to them to set the fees. Jenkins tabled the Fee Schedule until the next meeting to review them and to look at surrounding Township’s Zoning Fees. Peggy Skinner stated she has copies of other Townships Fees and she will give trustees copies to review for the next meeting. Spieker presented the Trustees with 2 pages of Form 1 Applications for a Zoning Certificate to be review at the next meeting. Hickey asked what the changes were compared to the one they are presently using. Spieker stated for the record that he was not aware there was another one. Hickey requested a copy of the Zoning Board of Commission Minutes it was stated they were not approved yet. Hickey requested a copy of the old Application for a Zoning Certificate. Fiscal Officer will make the copy. Road Report Gary informed the Trustees that a gentleman on Twp. Rd. 581was pushing snow into the middle of the road when he was plowing driveways and he wanted the Trustees draft a letter to the gentleman (Mr. Johnson) Gary stated he contacted the Sheriffs Office and filed a report. He also filled out a report. Hickey stated before a letter is drafted he wants to see the reports. Hickey advised Gary to take pictures of incidents when he runs into this kind of situations. Hickey stated there should be a camera in all the Vehicles. Gary was advised to purchase the cameras. Gary stated the Red Dump Truck was down the Wind Shield Motor in not working and the part will be in Tuesday. Gary stated the Spreader Baffles that deflects the salt and grit is off and he will order the part. Trustee Report Hickey announced he will be attending the Soil and Water Meeting on February 10, 2009 they are requesting help on the water and drainage problem on Twp. Rd.581. Hickey asked Gary why the Red Pickup needed 8 quarts of Transmission Fluid. Gary stated it was over heating and it was pumping the fluid out the vent tube. Gary stated he installed a Transmission Cooler on it and that solved the problem. Campbell asked the Fiscal Officer if she had the Fire Indemnity Board Minutes she stated yes. Campbell turned in the paperwork to the Fiscal Officer to be signed and mailed to the Fire Marshall’s Office. Campbell asked Gary if he got the Block Heater on the Grader repaired. Gary stated no, he is waiting for the credit application to come back so he can order the part. Hickey asked Gary if he got the Hour Meter repaired. Gary stated he did. Hickey also asked Gary if he got the Gages repaired on the Fuel Tanks. Gary stated he was waiting to hear from Santmyer about the gages they are on order. Campbell stated it has been a month and there still not fixed. Jenkins advised Gary to look somewhere else for the part. Jenkins signed the paperwork for the Road Project on 391 North of US 224. The project will cost $472,684. The payments will average about $23,634.20 over a 20 year period. Jenkins gave the paperwork to the Fiscal Officer to complete and mail to The Ohio Public Works Commission. Jenkins spoke about the Fire and EMS Levy that will go on the Ballot. He explained they let the old Levy expire which was 1M each the new Levy would be 2.8 M combined to be used for Fire or EMS. Campbell read the Resolution from the Prosecutors Office on the 2.8M Levy. Campbell moved by Resolution to go forward with Levy Jenkins second Roll call Jenkins yes Campbell yes Hickey no because he didn’t like the two combined. Campbell read the second part of the 5 year Tax Levy that would be placed on the current tax list commencing January1,2009 and would be due in the year 2010 if the majority of the voters favor the Tax Levy. Campbell moved by Resolution to move forward Jenkins second Roll call Hickey no Jenkins yes Campbell yes. Jenkins announced the next step for the levy will be at the next Meeting they will make a Resolution to move forward to place the Levy on the Ballot. Campbell moved to adjourn at 9:05 P.M. Hickey second Roll call all yes. Trustee__________________________ Trustee____________________________ Trustee__________________________ Fiscal Officer________________________ |