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Sullivan Township Trustee Attendance Duane Jenkins Chairman Jenkins called the Meeting to order at 7:00 P.M. Followed by the Pledge of Allegiance. The Meeting is taped for the benefit of the Township. Campbell moved to approve February 2, 2009 Minutes Hickey second Roll call all yes. Campbell moved to pay the monthly bills Hickey second Roll call all yes. Public Concerns Spieker asked the Trustees about the Fire and EMS Levy. Trustees stated it will go on the ballot as a combined Levy of 2.8 M. Sharon King was present from KO NO CO she was asking the Trustees about getting a key to the garage they have been using since 1996were they store their materials. The Trustees advised her if she needs assistance getting in and getting some things out she could call Gary and he will help her. Trustees advised Sharon that they would like to sit down with her and revisit the School Lease Agreement so they can resolve some issues. Steve Shinsky asked the Trustees if Sewers are going in Sullivan within the next 2 years. That’s what his understanding was from someone at the Health Department. If that’s the case he won’t spend the money to put in a new septic system. Hickey stated that Polk has a Sewers Project that will start late this summer. Paul Lower asked Jenkins about his phone Fiscal Officer stated she took it to Verizon and they told her it had been in water. Jenkins moved to active one of the old EMS phones not to exceed $50.00 Hickey second Roll call all yes Paul asked the Fiscal Officer why their Pay Stubs don’t show how much Comp and vacation time they have left. She explained that the computer shows what they took. Jenkins asked Fiscal Officer if she can print out the comp, vacation, and sick pay they have left. Fiscal Officer will make copies available to the employees. Roy Phillips asked if the Township has weight restriction signs for the Roads. He stated that someone is logging and coming on Twp. Rd. 462 and the new Chip and Seal is cracking. Campbell advised Gary to check with Ed Mexiner the County Engineer and take pictures of the road. Rich Johnson asked the Trustees about the stop signs down on 391& 224 and 581& 224 Campbell asked Gary if he reported it to the State he said yes. Johnson asked if the Township can put them up until the State is contacted because someone could get hurt. Gary will stay where the sign is down with his lights on. Cindy Benner suggested that Sheriff’s Office or the State Troopers should be contacted and they will send an officer out until the signs are back up and the roads are safe. Hickey told Gary to document the date, time and who he talked with. Hickey moved to make it a policy for have Gary to call the Sheriff’s Office or the State Troopers when situations occur on State or County Roads. Campbell second Roll call all yes. Fire Report Chief Shelton turned in an invoice for air packs. Cost $926.40 Chief Shelton asked to send James Wolfe to Paramedic School at EHOVE Career Center Cost $6500.00 starting March 10, 2009 thru February 18, 2010. Campbell moved to send Wolfe to Paramedic School Jenkins second Roll call Campbell yes Jenkins yes Hickey no he feels as a Trustee the liability is to high. Chief Shelton informed the Trustees that the First Responder Vehicle needed an intake gasket, and a manifold gasket, plugs and wires. Cost for the repairs $994.00 Campbell moved pay for the repairs not to exceed $1000.00 Jenkins second Roll call Campbell yes Jenkins yes Hickey no. Campbell moved to advance $11,000.00 out of the General Fund to the EMS Fund that will be repaid in April when the Taxes come in. Jenkins second Roll call Campbell yes Jenkins yes Hickey no. Chief informed the Trustees on Friday that the State of Ohio came to inspect the Drug License and they passed the inspection and they were impressed on how the drugs are safeguarded. Chief Shelton gave the Trustees a letter of standard operating guidelines that included, that no citizen will be allowed in the Fire Station unless a Fire Department member is with them. Hickey moved to accept the Station Access form Campbell second Roll call all yes. EMS Report Chief Benner turned in mileage Reimbursement for Phyllis Bauer to Medina JVS CE for EMS Chief Benner stated the Department does have their Drug License renewed every year. Chief Benner also stated the gentleman from the State was impressed the way the wall was put up to keep the Fire Department separated from the Kitchen and the HIPPA Law forms are in the Squad so there is a paper trail. The Trustees and Fiscal Officer signed a HIPPA Law form since they deal with the EMS Billing. Fiscal Officer Report Fiscal Officer presented the Trustees with their monthly reports and the Bank Reconciliation to review and sign stating that they received the reports. Fiscal Officer gave the Road Crew’s Time Sheets to Jenkins to sign. Fiscal Officer gave the Trustees a copy of the Amended Certificate from the County Auditor for the Road Project. Fiscal Officer had four Cemetery Deeds for the Trustees to sign and Janice Steele Notarized them. Fiscal Officer Thanked her. Fiscal Officer informed the Trustees that she had talk to Cindy Funk about the taxes due on Station 2 the Township has been paying since 2006. Fiscal Officer will fill out the Tax Exempt Form. Fiscal Officer had Hickey and Janice to sign their names on an affidavit concerning the Fire Pond. This document was needed so the Township could record back to the original owner since the Fire Department no longer uses it. Fiscal Officer gave the Trustees a copy of a Fee Schedule Recommendation from Ohio Billing. They will look it over and decide on the Recommendations Campbell moved to go into Executive Session at 8:18 for Discipline of Personnel Jenkins second Roll call Campbell yes Hickey yes Jenkins yes. Hickey moved to enter back into the Regular Business Meeting at 9:05 Campbell second Roll call Hickey yes Campbell yes Jenkins yes. Jenkins announced as a Board of Trustees they can’t make a decision in Executive Session so what we are doing is a Budget and Performance. Jenkins asked if there was a decision to be made. Campbell stated we have two Road Supervisors and most Townships have one. The Road ditches not being cleaned, trees limbs are hanging over the roads and the roads are not maintained properly. It is not fair to the residents of the Township. Campbell moved to let Paul go and eliminate one Road Position. Campbell stated if the trustees do not see progress in the work being performed by Gary with in the next six weeks, then the Trustees may be looking to hire someone to replace him. Campbell moved to go with one Road person and if need be they will hire a part time person to help like they did in the past. Hickey stated he would not second it because in the Organizational Meeting he voted to keep Paul and let Gary go. Jenkins second Roll call Campbell yes Jenkins yes Hickey no. Campbell informed Gary if they don’t see things getting done they will be back here having this same discussion. Hickey questioned the discrepancy in Gary’s pay we put him on in January at $15.00 per hr. and he’s been getting $15.25 per hr. Campbell stated at the Organizational Meeting we hire him at the same rate as last year. Campbell made the motion to amend the Organizational Minutes to reflect him getting paid $15.25 per hr. Jenkins second Roll call Campbell yes Jenkins yes Hickey no. Campbell announced there is an Active BWC claim against the Township an investigation is being done BWC has requested the form be filled out on behalf of the Township so they can continue their investigation, Jenkins moved to fill out the form Hickey second Roll call all yes. Stone Bids as follows: Harold Archer & Sons, Inc. Harry Rowland Jr. Inc. Erie Blacktop Osborne Medina Inc. Campbell moved to award Harold Archer & Son, Inc. for the 2009 Stone Hauling Bid Hickey second Roll call all yes. Stone Bids are attached to the Minutes. Zoning Inspectors Report Spieker asked the Trustees about the new Zoning Fee Schedule. Hickey moved to keep the Zoning Fee Schedule the same as last year Campbell second Roll call all yes. Spieker presented the Trustees with Form No.1 Application for a Zoning Certificate to look over and adopt. Campbell was not comfortable with one of paragraph in the document. He believes it should reference the O.R.C. Hickey stated they did adopt an Application for a Zoning Certificate before. Janice stated it was adopted around April 07. Trustees tabled this issue until they have more information. Spieker informed the Trustees that Chris Simms on Co. Rd.281 has not done any cleaning up. Hickey stated Simms has done some cleaning up. He has not cleaned up like you would expect but a lot is being done and he is making an effort. Hickey stated he gave the Fire Department the paper work that gives them the authority to go in and board up the burned home on the Simms property. Road Report Gary informed the Trustees that urinal shut of needs replaced the cost could be $400.00. The Trustees asked Gary if he can repair it and he stated that he could. Trustees told Gary to get more quotes on the unit. Gary asked the Trustees about getting a dumpster. He stated with the Fund Raisers starting up and he has to put the garbage out by 4:30 and animals are getting in it. Trustees advised him to get prices on the dumpster. Hickey told Gary to take pictures of the tree that fell down in the Cemetery. It does not look like it damaged anything. But check with the Insurance Co and see about the other trees that need to be removed before they fall. Trustee Report Hickey turned in his reimbursement paperwork from the 2009 OTA Winter Conference Total Cost for mileage room parking and registration fee $453.00. The expense was approved at a previous meeting. Hickey brought back information for the Fire Department. One of the biggest concerns is Fire Fighter Safety. Since Chief Shelton had to leave he will address it at the next meeting. The other concern is seat belts. Hickey had a form that every member fills out and that they pledge to buckle up when they are in the vehicles and they are responsible to send the paperwork in. He also had information on Fire Safety Grants. Hickey stated he talked with Pam from Ohio Billing about quotes that would cover Fire Department. The Fire Department would do billing for calls the same as the EMS does. It is recommended that everyone in the County stay in the same pricing line. Chief Benner stated the EMA has a Standard Guideline Billing. The Trustees will check into this. Campbell announced putting a newsletter together that would include information from all the Departments. He also wants to get the date set for Clean up Day. Hickey stated there was as an open motion to have it the first weekend in May unless someone wants to change it. We need to make a decision if we are going to have the Tire Clean up also. Campbell moved to set the Road Supervisors Vacation, Comp, Sick, and Personal time to start on January 1 thru December 31 of the year for accounting purposes Jenkins second Roll call all yes. Jenkins announced the Tax Levy has been put together by the Board and he took it the Auditor to fill out and he signed off on it and the Prosecutor also signed off. Jenkins stated that the date on the Resolution did not have to be amended but was advised if you want to take the time you could have it amended. Campbell moved by Resolution to amend the adopted date February 2 to February 17 Jenkins second Roll can Campbell yes Jenkins yes Hickey no. Jenkins had the Fiscal Officer change the date and initial it. Jenkins will turn the paperwork into the Board of Elections Wednesday and get the receipt to turn in at the next Meeting. Hickey moved to adjourn at 9:55 P.M. Campbell second Roll call all yes Trustee_____________________________ Trustee_______________________________ Trustee____________________________ Fiscal Officer___________________________ |