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Sullivan Township Trustee Attendance Duane Jenkins Chairman Jenkins called the meeting to order at 7:00 P.M. Followed be the Pledge of Allegiance. The meeting is taped for the benefit of the Township. Jenkins moved to pay the monthly bills Campbell second Roll call all yes. Hickey asked if they were going to have a discussion on the tree that Jesse Parks removed from the Cemetery. Jenkins stated they did get quotes on the tree removal. Hickey stated the Trustees were going to talk about it. Campbell asked Hickey what he had to say Hickey stated we had a contract for $350.00 that was $150.00 less then what they paid. Campbell stated so your solution is to leave the tree for two weeks. Hickey stated we could have gone with the lowest bid. Jenkins stated they told Gary to get prices. Gary got the Tree Removal Service. Jesse Parks showed Gary that he was Bonded and Insurance. Public Concerns Shinsky informed the Trustees the Fire Engine from Litchfield needed a radio it did not come with one. He checked with Allen Hale and he could purchase one for $60.00. Campbell asked if they assured him it’s a good radio. Shinsky stated yes he had checked it out. Campbell moved to purchase the radio at $60.00 Jenkins second Roll call all yes. Hickey asked if he would stand behind the radio Shinsky stated they would. Mark Schwab made a Public Records Request of the Payment Register from January 1, 2008 thru December 31, 2008. Fiscal Officer will get them together and the cost. John Dembow made a Public Records Request of what the Fire Department and EMS has spent. Roy Phillips asked the Trustees how was the Township was going to promote the new Tax Levy Jenkins stated it would be put out in a mailing with the newsletter. Jenkins explained the Fire Department would go out and talk to the Residents about Equipment and up coming Training they will need and their goals. Campbell informed Mark Schwab when you were a Trustee you were looking to build a New Station but without the finances it can not be done. Schwab stated he agreed but you should have a plan before you go to the tax payers and ask for money. Campbell stated a plan would have to be submitted to the Trustees prior to the Election. Jenkins stated when Schwab was a Trustee he wanted to put a Levy on to generate more money. Jenkins stated they could not buy the land north of the tracks because they did not support the bond. Schwab stated it was for a park Jenkins stated it was a bond that was for Parks, Recreation and Emergency. Jenkins had documentation on the table from the Auditor’s office with the figures of what it would generate. Document is attached to the Minutes. Hickey stated they need to talk about billing for the Fire Department and get with the EMA Director. Hickey had spoke with the EMA Coordinator about a list of billings the Fire Department might consider using. The Trustees will check into the ISO ratings for Insurance purposes. Jenkins advised Roy Phillips to attend a Fire Meeting and ask them what their plans are with the tax money. Roy asked for accountability from the Fire and EMS Chief’s. Peggy Skinner asked the trustees if the Fire Department and the Fire Association is private. Jenkins stated it is a Township Fire Department. Skinner stated she received an e-mail when she requested minutes because of a letter she received from two Association Members Keith Rowe and Steve Shinsky. Jenkins stopped her and stated. The letter did not come from the Fire Department. They are private citizens and he was not going to get involved in this issue. Jenkins stated if it came from the Fire Department then he would have no issues in hearing it. Jenkins asked Skinner if it was on a Fire Department Letterhead she stated no. Jenkins had corrections for the minutes of March 2. 2009. Campbell moved to approve the corrections Hickey second Roll call all yes. Fiscal Officer Report Campbell moved by resolution to approve the Permanent Appropriation for 2009. Jenkins second Roll call Jenkins yes Campbell yes Hickey yes Fiscal Officer gave the Trustees a letter from the Ohio Dept of Transportation District 3. Jenkins read the letter it was the 2009 Construction and Government open house kick off that will be held on April 8, 2009 at 1:30 PM. Fiscal Officer turned in the Road Time Sheets to be signed. Fiscal Officer informed the Trustees that the Fire Pond was recorded on March 12, 2009 and it is back in the original owners name Lewis and Ruby Hileman. Fiscal Officer gave Carol Stasick the January 23, 2009 Transcript of the Public Hearing. Fiscal Officer gave Mark Hickey his Public Request of the Audio Tape of March 2, 2009 Trustee Meeting. Fiscal Officer explained to the Residents that the Fire and EMS do not need a budget because every purchase goes through the Trustees to be approved. Fiscal Officer received an invoice for the Flags that were purchased for Memorial Day the cost $272.49. Campbell moved to pay the invoice Hickey second Roll call all yes. Fiscal Officer turned in a mileage invoice from Peggy Skinner for $38.61 for trips to Ashland Court House and the Prosecutors Office. Trustees approved the mileage. Fiscal Officer gave Chief Cindy Benner two books of stamps. Zoning Report Speiker requested Audio Tapes from the Zoning Board Dated Feb. 9, and the 23, 2009. He also requested the tapes from March 9, 2009. Campbell stated he would have to get them from the Zoning Board of Commissions. He reported that he sent thirty four letters to residence about zoning violations. He stated that he received a call about zoning requirements for Wireless Communications. He informed the trustees that he will eliminate the $1000 Dollar fine from the Zoning Application. Hickey asked Spieker about the forms that he had, and if they were the forms he had been looking for. Speiker stated no. Jenkins asked Speiker if he found the minutes that he was looking for. He stated yes and they will discuss them at the next meeting. Fire and EMS Report No report they were on an emergency Run. Road Report Gary was sick, no report. Trustee Report Hickey spoke about an organization called Efficient GovNow it’s about a fund through local governments. They are looking for three government incorporations that will be funded up $300,000.00. It could be used for Road Maintenance District, Fire District were each Township works together to keep cost down.. Campbell asked Hickey what are the qualifications. He stated just about anything. Trustees had a discussion about this and they would need to send a letter to Troy Township and one to Ruggles Township. Hickey stated he would move on this quickly because the dead line is April 15, 2009. Jenkins asked Hickey if he would draft the letters and mail them. Hickey stated he would. The Fiscal Officer presented a letter to the trustees from the Prosecutors Office. Campbell stated that he did not remember asking for an opinion from him about the water problem on Twp Rd 150. Hickey stated that Soil and Water said for him to contact the Prosecutors Office to make sure that he was up to date on the issue. They are waiting for a form 2610 to be filed by the farmer and then Soil and Water can send their evaluation. Jenkins asked Hickey if he contacted Mike for the opinion. Hickey stated that he spoke with Mike but did not ask him for an opinion. Hickey stated that Mike made the decision to write the opinion himself. Campbell stated he was contacted by Fred from LMRE about the agreement with LORCO. They are asking the Township to repay the loan. Campbell stated the original loan for the Feasibility Study on Sewers was $4000.00 and now they have added interest to the Loan and it is now $5,143.00. The Fiscal Officer will get the Original Agreement that the previous Trustees signed. Campbell moved to send the letter and Agreement to the Prosecutors Office for a Legal Opinion Hickey second Roll call all yes. Jenkins asked Hickey are you working on the Sewers Project. Hickey stated no. Jenkins asked Hickey what projects he was working on. Hickey stated the water project on Twp. Rd. 150 and you know all about it. Jenkins asked anything else Hickey stated no. Campbell moved to enter into Executive Session at 8:09 P.M. because of a notice they received. Jenkins second Roll call Campbell yes Hickey yes Jenkins yes. Campbell moved to enter back into the Regular Business Meeting at 8:15 P.M. Hickey second Roll call Campbell yes Hickey yes Jenkins yes. No action was taken at this time. Campbell moved to adjourn at 8:20 P.M. Jenkins second Roll all yes. Sullivan Township Trustee
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