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Sullivan Township Trustee Attendance Duane Jenkins Chairman Jenkins called the Meeting to order at 7:00 P.M. Followed by the Pledge of Allegiance. Jenkins announced the Meeting is being taped for the benefit of the Township. Campbell moved to table October 19, 2009 minutes till next meeting. Hickey second Roll call all yes. Campbell moved to table October 23 Special Meeting until next meeting Hickey second Roll call all yes. Campbell moved to pay the monthly bills Jenkins second Roll call all yes. Trustees signed checks #20302 thru #20325. Ed Mexiner County Engineer was present to inform the Trustees that Lytle had fixed the culvert on Twp Rd. 391 and Mr. Hodges is satisfied with the work. Mexiner stated the project is complete and the Trustees need to sign and send in the Disbursement Request Form and Certification to Ohio Public Works so Lytle Construction Inc. can be paid. Campbell and Jenkins signed the Request Form. Fiscal Officer will make copies Hickey had an issue with a driveway culvert at 246 Twp. Rd. 391 that was concrete and change to black top in the project area and he feels the Township should not have to endure the cost since the owner did not follow the driveway culvert permit installation and the owner should pay for the cost. Jenkins tabled the issue until Gary can pull the driveway culvert permit. Campbell moved by Resolution to authorize Ohio Public Works to pay Lytle Construction Inc. $411,665.27 for CP391N project Jenkins second Roll call Campbell yes Hickey yes Jenkins yes. Paperwork is attached to the minutes. Campbell and Mexiner had a discussion about the bridges on Twp. 391 and Twp. 150. Mixiner informed the Trustees the Commissioners held their meeting on Thursday had passed by Resolution to support CSX in replacement of the bridges. Campbell by Resolution 110209-1 to support CSX in constructing a new bridge on Twp. Rd.391 and the removal of Twp. Rd 150 Bridge for a financial settlement for improvements on Township Roads. Jenkins second Roll call Campbell yes Hickey no Jenkins yes. Hickey stated he would not support the Resolution because he would like to keep both bridges. Jenkins thanked Mexiner for his work and time attending the meetings. Campbell asked Mexiner about Mr. Klinglers culvert. Mexiner stated you need to cut open the ditch and install another culvert and use rip-rap in the undercut on the other side of the road and that should take care of the problem. Fiscal Officer asked Mexiner if the Resolution the Trustees signed could be faxed to his office he stated yes. Fiscal Officer Report Campbell moved by Resolution to go into Executive Session at 7:26 p.m. to discuss a letter about a squad run. Jenkins second Roll call Campbell yes Hickey yes Jenkins yes. Jenkins moved by Resolution to enter back into the Regular Business Meeting at 7:30 p.m. Hickey second Roll call Campbell yes Hickey yes Jenkins yes. Jenkins stated the purpose of the Executive Session was for a reduction for a squad run. Jenkins moved by resolution to collect the original bill owed. Campbell second Roll call Campbell yes Hickey yes Jenkins yes. Jenkins signed the Road Crews Time Sheets Fiscal Officer gave the Trustees copies of the Gas Station Contract. Trustees had copies of Gary’s Comp Time Report he owes the Township 5.25 hours. Fiscal Officer gave the Trustees copies of the CP391N project and Twp. Rd. 391 north chip and seal invoices. Fiscal Officer asked the Trustees about the Flag Poles. Hickey stated the pole at the Cemetery can be repaired. Gary stated he talked to Kelly at Callahan’s Electric and the quote he turned in was for the installation. Gary will ask him about the repair. Fire Report Chief Shelton turned in the Roster to Hickey that he requested. Chief Shelton turned in an inventory list for the radios and pagers with the serial numbers on them. EMS Report Keith Rowe stated there was no report at this time. Road Report Gary informed the Trustees that equipment is ready for the winter; the only thing he needs to order is markers for the end of the plows cost $40.00 a pair. Jenkins moved for Gary to purchase the makers and a spare set Cost $80.00 Campbell second Roll call all yes. Jenkins told Gary since he was on vacation and he had to come to work on Friday for one hour to put it on his time sheet to be paid. Zoning Report Skinner asked the Trustees if the Zoning Applications could be changed because there is no name on them except Zoning Inspector Skinner stated that the permits should state Zoning Certificate not Building Permit. Campbell moved to make the adjustments to the permits Jenkins second Roll call all yes. Skinner stated there should be a Conditional Use/Residential Enterprise Certificate to go with the Residential Application. Campbell moved to make the necessary changes to the forms Jenkins second Roll call all yes. Skinner presented the Trustees with a four year contract. Campbell read the contract Hickey stated that all contracts need to go to the Prosecutors Officer for review. And the Zoning Inspector is hired yearly. Jenkins moved by Resolution to hire Peggy Skinner for the four years effective immediately and will expire on 12/31/2013. Campbell second Roll call Campbell yes Jenkins yes Hickey no. Fiscal Officer will make copies. Contract is attached to the minutes Trustee Report Hickey spoke briefly about installing a street light at Co. Rd. 281 and US 224. Information attached to the minutes. Campbell stated the Newsletter was not mailed out because Hickey and Schwab had stated it was illegal and based on that statement it was not mailed. Campbell moved to rescind his motion to send the Newsletter out. Jenkins second Hickey abstained because he did not agree with the contents of the letter. Hickey stated the check for Art Printing should be voided. Campbell stated they still have to be paid for the printing. Jenkins wanted to clear up a statement that Hickey put in his campaign letter to the residents. The statement was about a landfill on Co. Rd. 681 and with the help of the Health Dept. and the EPA they stopped it from going in. Jenkins stated it was not a landfill the gentleman was hauling in debris and separate wood from scrap. Jenkins stated there was never the possibly of the person using the property for a landfill. Jenkins stated he does not back that statement in the letter. Hickey stated it could have been if they did not get the proper people involved. Hickey had two quotes from Smart Digital for surveillance cameras. Fiscal Officer advised the Trustees there was another company wanting to put a quote in. Hickey suggested when all the quotes are in the Trustees can have all of them present at a meeting to discuss the cameras. Hickey stated there was a paper on the table that explains what in involved in the Ethics Board investigation process and procedures. Information attached to the minutes. Hickey stated he called the Ethics Board and they do not handle disciplinary hearings, and had assured him his case was closed in August and a letter will be sent out on this matter. Jenkins stated he had spoke with them at 2:00 Monday November 2, 2009 and they had assured him it was still an open case and there is a hearing. The case will be referred to the State Attorney General or the Prosecutors Office to handle it and prosecute. Public Concerns Mr. Klinger asked why the Fire Engine went on a Squad Call on 224. Chief Shelton stated they use the Strobe lights on the Engine for traffic control and to land the helicopter if need be. Mr. Klinger asked the Chief if the Department had flares he stated they do but he prefers to use the Engine because flares can start a fire. Rich Johnson asked about the ditch on Twp. Rd. 150. He stated they hold water and goes over the road. John Storch stated the repair that was done by his home was good and there was no problem after it had rained. Jenkins asked Gary to get prices on culverts that would be sufficient for the ditch. Gary stated he would. Campbell moved to adjourn at 8:56 Jenkins second Roll call all yes. Trustee______________________________ Trustee________________________________ Trustee______________________________ Fiscal Officer___________________________ |