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Sullivan Township Trustee Attendance Duane Jenkins Chairman Jenkins called the Meeting to order at 7:00 P.M. Followed by the Pledge of Allegiance. Jenkins announced the Meeting is being taped for the benefit of Township. Campbell moved to pay the bills Hickey second Roll call all yes. Trustees signed checks #20235 thru #20249 Minutes from August 31, 2009 Meeting was tabled because Fiscal Officer did not have them at the meeting. Hickey moved to approve September 4, 2009 minutes Campbell second Roll call all yes. Campbell moved to approve September 11, 2009 minutes Jenkins second. Roll call Campbell yes Jenkins yes Hickey abstained. Public Concerns Larry Hodgas had complained about the contractor ditching in front of his house North on 391. Campbell stated he is not an engineer and that he will contact the proper person for him to speak with... AJ asked about the Gas Station Contract it is up for the five year review even though it is a ten year contract. Fiscal Officer informed the Trustees and AJ that she spoke with Mike from the Prosecutors Office and they are trying to find out who did the survey Lorain County or Ashland County since Sullivan Township was part of Lorain County years ago. Campbell stated they will table the contract until the next meeting to give the Prosecutors Offices a chance to take look at this. Melissa Williams turned in two letters from Cindy Benner addressed to Mark Hickey. The letters listed Township Equipment that she was turning. Computer, Projector, Case, Radio and Charger. Chief Shelton inspected the equipment and it was all accounted for. Cindy Benner is also looking for a picture that was on the wall in the Community Room and she would like it returned. At this point no one knows where it is. Mark Hickey signed stating that the township equipment had been returned to the township. The letters are attached to the minutes. Melissa Williams read her resignation letter. Jenkins thanked her for her services on the Fire Department. Harold Zager introduced Sam Weyrick from the Ashland County Park District. He did a presentation for the Trustees on having a park in the Township. Campbell moved by Resolution to support their efforts for a perspective park in Sullivan Township Hickey second Roll call Campbell yes Hickey yes Jenkins Rich Johnson had concerns about the ditch on Twp. Rd. 150 being so deep and he says the water cannot go anywhere. He also asked the Trustees where they are on the drainage problem. Hickey stated the board should hold a Special Meeting on sight and meet with the residents to see if anyone involved can find a solution to the drainage problem. Jenkins moved by Resolution for Hickey to contact the Prosecutors Office in writing requesting them to review both legal opinions and ask which legal opinion the Trustees should follow on the drainage issue. Campbell second Roll call Hickey yes Campbell yes Jenkins yes. Janice Steele turned in a letter addressed to her concerning the Zoning Seminar. She will not be attending since she is no longer on the Zoning Board of Commissions. Steele has been removed from the list. Janice Steele had complaints about the Cemetery. She stated that it has not been maintained property. Hickey asked Gary why the signs are not up on the Cemetery Gate that explains about mowing and planting. He also stated that the signs have been down almost two years. Gary stated that Judco was supposed to be making the signs months ago, but he has not received them. Jenkins asked Gary if he followed up with Judco about this issue and he stated he did. Hickey stated Campbell asked Gary if the Cemetery has been trimmed he stated yes. Hickey asked when was the Cemetery trimmed he stated that same afternoon. Jenkins told Gary he needs to manage his time more efficiently and he needs to get things done in a timely manner when issues are brought to the Trustees attention. Hickey asked Gary why the part time person was not mowing. Gary stated he did not have an answer. Trustees and Gary had a discussion about the trimming not being done each time it has been mowed. Hickey stated there are been so many complaints about the Cemetery that he made a CD tape of the of the Head Stones that were moved and not put back. The weeds are not trimmed and flowers are all over the Cemetery. Hickey turned in a CD for public record. Jenkins asked Gary if he has ever wrote Steve up and had him to sign anything for any discipline action Gary stated no. Campbell asked Gary if he had filled out any damage reports Gary state no. Jenkins asked him if he has reported any of this to the Trustees Gary stated no. Jenkins requested a copy of the CD Hickey turned in of the Cemetery. Fiscal Office will get the copy. Jenkins moved by Resolution to enter into an Executive Session at 8:00 p.m. for the purpose of personnel and disciplinary action on all matters Campbell second Roll call Campbell yes Hickey yes Jenkins yes. Jenkins moved by Resolution to enter back into the Regular Business Meeting at 8:55 p.m. Campbell second Roll call Hickey yes Campbell yes Jenkins yes. Jenkins stated the first issue is the EMT Cindy Benner and a rebuttal letter she turned in at the last meeting on Keith Rowe. The complaints were about not removing expired items on the squads, and that Keith had not contacted her as the EMS Chief about this issue. Campbell stated as the EMS Chief it is her responsibility to assure there is no expired items on the squads. The items have been removed because they had been expired for two years and they had been left on the squads on purpose so the new EMTS would find them. Campbell stated all the items have been up dated and for her to create such a treating atmosphere is uncalled for. Campbell made a motion to remove Cindy Benner from Sullivan Fire Department Jenkins second Roll call Campbell yes Jenkins yes Hickey abstained. Jenkins stated the second issue is Gary not maintaining the equipment. When he was asked if he was keeping a log of the maintenance on the equipment and power washing it Gary stated he was. Jenkins stated he had taken pictures of the equipment and it had not been cleaned. Hickey stated that he had the same Job Description for the Road Crew as Campbell and Jenkins but it did not have a very good disciplinary action description in it for the full time person other than a verbal discipline. Hickey asked Gary why he had not reported to Trustees about the part time person if he was having trouble with him. Gary stated Steve was hired to do a job and he did not think he should have to follow him around. Jenkins asked Gary if he was done berming Twp. Rd. 391 and he stated he was. Jenkins stated he was on Twp. Rd. 391 and it was not completed. It still needed to have a quarter to a half inch taken off and there is a culvert with stone and dirt around it that needs to be cleaned. Jenkins told Gary that the holes in the road need to be filled and everything needs to be done before the chip and seal is done. Jenkins told Gary he would be checking the road periodically, but he is to call him when everything is completed. Campbell moved to give Gary a verbal warning to be placed in his personnel file Hickey second Roll call Campbell yes Hickey yes Jenkins yes. Fiscal Officer Report Fiscal Officer gave the Trustees Paul Allen’s Application to review for volunteer help. Trustees reviewed it there was no action it will be placed in the Township files. Jenkins signed the Road Crews Time Sheets. Fiscal Officer asked the Trustee about the Flag Poles. Gary stated that the old Ladies Auxiliary is willing to help with any repairs either in the Cemetery or in the Memorial Park. Carol Stasick stated that the Auxiliary wants to deplete the account and they want to help. Gary is to contact Callaghan’s Electric for clarification on the quote for the Flag Poles and resubmit them. Fiscal Officer gave the Trustees a quote from J&J Construction for $450.00 to install the Community Room doors. Hickey moved to accept the quote Campbell second Roll call all yes. Hickey moved to amend his motion. He stated if any additional work needs to be done it would need the approval of the Trustees before the additional work could start. Campbell second Roll call all yes. Fiscal Officer turned in the resumes for the Zoning Board of Commissions and Zoning Board of Appeals. Campbell moved to appoint Carol Stasick to the Zoning Board of Commissions Hickey second Roll call all yes. Carol resigned from the Zoning Board of Appeals. Claudia Simmson for the Zoning Board of Appeals no action taken. Hickey stated he wanted it to reflect in the minutes that he would like a legal opinion on his property made public. The Trustees had a brief discussion on this issue. Fire & EMS Report Chief Shelton informed the Trustees that he had one estimate for the surveillance cameras and will try to get more. Chief Shelton turned in an invoice from Quick Lane for lube, oil and filter for the grass buggy Keith Rowe turned in an invoice from Akron General for supplies for the squads Keith Rowe turned in run sheets #88 thru #116 6/29/09-9/16/09 to be mailed to Ohio Billing. Keith Rowe turned in letter to the Fiscal Officer from an attorney for a records request on a run. Keith Rowe advised the Trustees that Lisa from Records Request called wanting information on a patient. Fiscal Officer will contact Pam at Ohio Billing. Road Report Gary asked to purchase the axle for the Red Dump Truck from Premier for $260.00 Campbell moved to purchase the axle for $260.00 Hickey second Roll call all yes. Gary informed the Trustees that the one inch copper tubing on the air compressor needed repaired. Campbell moved to spend up to $50.00 for the repair Jenkins second Roll call all yes. Gary asked the Trustees about purchasing oil filters to stock the shelves the cost may run up to $1000.00. All the equipment is due for oil changes before winter. Jenkins informed Gary to call in the order for the oil filters and have an itemized statement of the filters and cost for the Trustees review at the next meeting. Zoning Report Skinner advised the Trustees of the legal opinion that came back on Jonas Miller from the Prosecutors Office. It stated that the Board can waive the fee for the Zoning Board of Appeals Hearing. Trustees reviewed the opinion. Skinner stated in 1992 Mr. Miller paid $50.00 for a home occupation permit and he paid $75.00 for a zoning certificate and the home occupation permit was issued by mistake. On November 20, 2003 Mr. Miller at 75 Twp. Rd. 391 was issued a permit for $90.00 by Janice Steele. Skinner stated she just found the permit and on the permit Business is under lined. Campbell stated he would like a copy of the permit because he has wanted a copy for years. All Trustees received a copy. Skinner stated Mr. Miller would still have to have a hearing to come into compliance with our Zoning. She stated with all the fees he has paid she feels he should not have to pay any more fees. Campbell moved to waive the fee Hickey second Roll call all yes. Skinner requested the legal opinion that came from the Prosecutors Office on Mark Hickey and John Miller so the issues with Hickey can be resolved. Campbell moved to release the opinion to Skinner Jenkins second Roll call Campbell yes Jenkins yes Hickey abstained. Jenkins stated it is not to be released to the public. Skinner requested sending a legal opinion to the Prosecutors Office on the Weber farm. Keith Rowe turned in to the Zoning Inspector a CD of the activities that is going on at the farm. Campbell moved by Resolution allowing Skinner to send for the opinion upon the Trustees review of the request. Hickey second Roll call Campbell yes Hickey yes Jenkins yes. Trustee Report Hickey stated he received a fax from the County Engineers Office about the meeting with CSX on Wednesday about the bridges on Twp. Rd. 391 and Twp. Rd. 150. Hickey stated he would not be able to attend the meeting but he prepared a letter of concerns that he will fax to the Engineers Office for the meeting. Hickey read the letter. Letter is attached to the minutes. Hickey turned in a Dirt Ditch Release Form from Mr. Durch to Gary. Hickey stated at 113 Twp. Rd. 391 there is a blow out on the shoulder of the road where the project is. The hole is about four to six inches in diameter it is a water hole where the tile runs down in front of the house he stated it needs to be opened up and looked at. Campbell stated he will make sure the Engineers Office is aware of the issue. Jenkins asked Gary if he will talk to Mr. Lytle about this when he speaks to him about other sections of Twp. Rd. 391. Gary stated that he would. Hickey questioned the culvert bill. Campbell stated he talked to Mr. Mexiner and it was not bid on and he gives his approval it was overlooked by the Project Engineer. Campbell explained when Mr. Lytle sends his first bill in the trustees would need to approve the culvert invoice and do a change order that would go to Ohio Public Works and they would approve it. If it is not approve, then it would be between the County Engineer and Mr. Lytle. Campbell stated he would like to draft a news letter mainly to report the Tax Levy and have it for approval at the next meeting. Jenkins moved for Campbell to draft the Letter Hickey second Roll call all yes. Jenkins moved to change the scheduled meeting to October 2, 2009 at 7:00 p.m. due to Campbell and Jenkins will be out of town. Campbell second Roll call all yes. John Storch asked if he could use the Community Room on October 8, 2009 at 6:30 p.m. for a meeting with the Ashland County Park District. Storch asked if it could be post on the Community Board. Jenkins moved for Storch to us the Room. Campbell second Roll call all yes. Hickey thanked Gary for taking the Flags down. Jenkins moved to adjourn at 10:20 p.m. Campbell second Roll call all yes. Trustee_______________________________ Trustee________________________________ Trustee_______________________________ Fiscal Officer__________________________ |