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Sullivan Township Trustee Attendance Mark Hickey Chairman
Hickey announced the meeting is being taped for the benefit of the Township. Hickey asked the Fiscal Officer if there were any bills out of the ordinary she stated no. Campbell stated there is a bill for Kendoc and he would like to hold the Kendoc bill back for a separate motion. Steele moved to pay the monthly bills except the Kendoc bill Campbell second Roll call all yes. Trustees signed checks #20533 thru #20559 Checks voided #20551 and 20556. Purchase Orders signed #47-10 thru #53-10. Campbell asked the Fiscal Officer what months the Township paying for and what the invoice was for she stated it was July 1 thru December 31, 2009 and the bill is for the Website. Campbell stated the bill was for the second half and there was a resolution last year to discontinue the services with Kendoc. Hickey stated it was sent to North Coast Wireless. Steele stated yes and it was to the attention of James Mankoski. Steele stated that is not who the contract was with it is with Kendoc. Campbell asked if there is a phone number Steele stated she has his personal number. Campbell asked if he is a Web-Site entity and how do people contact him about his services. Steele stated his address is in the phone book and on the web-site and also his e-mail address. Campbell asked if he submitted his liability Insurance when he entered into the contract with the Township. Steele stated it was submitted when the contract was entered into because it was with State Automobile Mutual. Campbell stated he would like a copy of the Insurance and all paperwork that exists related to the contract with Kendoc. Campbell asked the Fiscal Officer to check with the Auditor of State for Findings and Recovery to see if there are any Findings against him. Fiscal Officer will check and look for the proof of Insurance. Campbell asked Steele if he was a personal friend. Steele stated he was a client of hers at Wells Agency and he is a friend of hers. Campbell asked Steele what his name was she stated it was Dave Kattas. Hickey moved to pay the Kendoc invoice Steele second Roll call Steele yes Campbell abstained Hickey yes. Campbell did not sign the Purchase Order for Kendoc. Fiscal Officer Report Fiscal Officer informed the Trustees that Peggy Skinner turned in the Audio Minutes to her at the Zoning Board of Commissions Meeting on February 22, 2010 The Audio Minutes are for January 11, 2010 January 25, 2010, and February 8, 2010. Fiscal Officer gave the keys for the Community Room and the Copy Room to the Zoning Board of Appeals Secretary Jacquie Starkey. Fiscal Officer informed the Trustees that Chief Shelton turned in his mileage sheet for the Command Unit. Fiscal Officer gave the Chief a copy of a bill that was paid for the Fire Departments address #60. She also asked him to let Les see the copy. Fiscal Officer informed the Trustees that Valley Ford received the heater core that was returned and the account was credited. Fiscal Officer read a letter from Sharon King from Kno-No-Co Head Start about the roof problems and the water damage at the school. Letter and Photos are attached to the Minutes. Steele stated she is working on getting the school on the National and State register of Historical Places that would be the first step before you can get any grants that would be available. Steele stated the contractors would have to be State and or Federal Certified. Hickey stated the roofing repairs could be $50,000.00 to $60,000.00. Hickey suggested getting quotes for the patching or repair of the roof. Campbell moved to post the Ad in the Ashland Times-Gazette, the Medina Gazette, and the Mansfield papers to run for three weeks once a week. Steele second Roll call Campbell yes Steele yes Hickey abstain because of his relationship with the School. Steele will write the notice and the Fiscal Officer will post the notice in the papers under Legal Notices. Fiscal Officer gave Jenkins his records request cost $11.90. Jenkins paid $20.00 cash he stated he would get the change after the meeting since no one had the change. Jenkins asked if anyone else had received the same request. Fiscal Officer stated Trustee Steele and Claudia Simonson. Jenkins asked if Claudia paid for her records request. Fiscal Officer stated that she will mail a check. Steele stated since we are on the Fiscal Officers Report she would like to discuss purchasing an Olympus Digital Voice Recorder cost $159.00 at Best Buy. Campbell moved that the Fiscal Officer spends up to $200.00 for a Voice Recorder Hickey second Roll call all yes. Zoning Report Skinner turned in a permit # 0291 for a 30x64 Pole Barn w/8x24 Porch for Storage $100.00. Skinner and the Trustees had a brief discussion about a letter they received from Tim Cooper with Ashland County Planning. The letter talked about Sub-Divisions Lot Splits and extra work for the Zoning Inspector. Campbell read the letter. Hickey suggested she speak with Mr. Cooper. Skinner stated she had called Mr. Cooper but she had not received a call back. Hickey stated to Skinner that he guaranteed she would hear from Mr. Cooper on this issue. Letter is attached to the minutes. Skinner and the Trustees had a discussion about the home that burned on Co. Rd. 281 and about the removal of the house. The Zoning Inspector stated that residents had called her complaining about the home and she assured them that she would investigated to make sure that the people responsible for removing the home had secured the proper paperwork. She also stated that she would need to contact the EPA. The Trustees gave Skinner permission to contact the EPA on this issue. Skinner asked Chief Shelton if he would contact the Fire Marshalls Office to see if a report is on file. Chief Shelton stated he would. Fire Report Chief Shelton informed the Trustees that he contacted the Chief from Medina Career Center and he is interested in our old turn out gear. He is waiting on a letter from the Administrators giving him the ok and then he will send a letter to the Department. Hickey asked the Chief for a total of how many fire calls, EMS, and Mutual Aid they have had in the past three years. Hickey also asked the Chief for the roster with everyone’s name and their qualifications of level they are as a Fire Fighter or an EMT. Chief stated he will get the request together for Hickey. Steele stated they need to amend the Fire Department Applications. She stated the new ones are different from those that were adopted in 2006. They would be required to sign the applications that included a release form for OTARMA to have drug and alcohol check performed and everyone on the Department will have to re-sign the last sheet on the application. The Chief stated if they refuse to sign application then they will be put on suspension and he would approach the Trustees and they will decide what the outcome will be. When the amendments are complete then the Trustees can adopt the new Fire Department Application. Hickey presented the Board and the Chief with pictures of snow covering the Fire Hydrants. The Chief stated all the trucks have shovels on them and we can remove the snow. Hickey suggested installing a couple of culvert pipes in the ditch at the corner of US Highway 224 and T.R. 581 so the Fire Department would have easy access to the Hydrants. EMS Report Keith Rowe reported that EMS has been on12 runs and 10 of them were medic or intermediate. Rowe asked the Trustees if the Fire Department can install a box on the man door of the station because they are going to give patient surveys to fill out that would be used for improvements within the Fire and EMS Department. Hickey moved that the Fire Department could install the box on the south side of the door instead of on the man door Steele second Roll call all yes. Rowe informed the Trustees that on February 15, 2010 John Holmes, Christine Gorery and the President from Lodi Hospital came up and presented the Fire Department with a safety guard and a child safety seat that will mount to the cot in the Squad. The value of the seat is $600.00/ Rowe announced that with the upgrade that Sullivan Fire and EMS now has with the Life Pack 12 Lead Samaritan Hospital has applied for a grant for $750.00 per Department per Life Pack and since the department does have the Life Pack 12 Lead we will be receiving a $750.00 grant from Samaritan Hospital. This grant will pay for the modem and one year subscription to Life Net Service which is vital because the EKG Stripe can be sent from the squad to the reporting Hospital and to the Cath Lab. Rowe turned in two legal records request release forms that has been signed by the patients authorizing the release of their run report. Rowe turned in Run reports #006 thru #013 to the Fiscal Officer for the Township and Ohio Billing. Road Report Gary and the Trustees discussed the quotes from AMP-TECH Welding for the snow plow on the grader. Cost $650.00 and the repair for the snow plow for the White Dump Truck cost $2000.00 the quotes will be on hold and the Trustees will decide at a later date. Quotes attached to the Minutes. Gary presented the Trustees with a list of materials he will need. Hickey asked Gary what is the most pressing issue on the list that he needed. Gary stated the oil, zip ties, wire connectors, a box of light bulbs, and mirrors for the grader. Trustees stated that was within his budget for the month. List attached to the minutes. Hickey stated he would pick up one bucket of 80/90 oil while he is in Ashland. Hickey stated there is something wrong with the two speeds in the Red Dump Truck. He stated when it shifts into Gear it will not stay in. Hickey stated on February 6, 2010 there was some statements made about him when he went out to help with the grader when it was stuck on T.R. 350 and T.R. 462. Shinsky was not present at the meeting so he could not be interviewed. Hickey stated he was only bringing it up because the Trustees had cancelled the meeting on February 18, 2010 and the meeting on February 22, 2010 was a half hour meeting and he would like to have an Executive Session to discuss the issue. Campbell asked what happened. Hickey stated Shinsky thought that Hickey had gotten a little excited when the grader was stuck in the ditch. Shinsky will be off work for a week and when he returns to work he will need a release form from his doctor. Campbell stated he received a call from Beverley Stronoski at 321 T. R. 350. She wanted to file a complaint about the clearing of snow from the roads. She stated that it was to narrow and vehicles could not pass each other. Campbell stated he wanted the complaint on record. Steele stated she drove T.R. 350 on Saturday and there was one spot that needed to be pushed back but it was still passable. Hickey told Gary to go out and push et back the next morning. Trustee Report Steele presented the Board with a letter to L.M.R.E. for them to sign for the installation of the light pole and light at the corner or C.R. 281 and US Highway 224. Trustees signed the letter that is attached to the minutes with the ORC 515.0. Jenkins asked what the cost would be. Steele stated it would be a onetime fee of a $100.00 for the pole and $7.00 per month for the light and the request for the light at this intersection is because of the darkness and the request came from Mr. and Mrs. Zarfis. Hickey stated we need post in the paper for Road Positions for emergency snow plowing because we only have one left. Everyone that was available is back to work. Steele asked Gary if checked to see if the letters that was found would work on the Community Sign. He stated no but he will get it done. Steele state the culvert markers and the Cemetery signs are up now. Steele stated that everyone would be getting a packet form the Census Bureau and it needs to be filled out and mailed back before April 1, 2010 because the Township is granted money by the number of people within your Township. Steele stated they need to finish the Zoning Inspectors Job Description. Steele stated there have been complaints of site issues on C.R. 281 and T.R. 350. Steele stated she had talked to Mr. Mexiner the County Engineers Office about this issue and Steele stated it would be taken care of. Steele stated there is another site issue where trees block the view on C.R. 681 and T.R. 462 and she stated Mr. Mexiner is aware of it now. Steele had an invoice turned into her from James Riley that she turned over to the Board for snow plowing he did on February 6, 2010 Cost $200.00 for machine plowing, and fuel. Steele moved to pay the invoice pending proof of Insurance Campbell second Roll call all yes. Rowe stated there was an accident T.R. 462 and C.R. 681 last summer Steele asked him if he thought it was a view issue and he stated yes. Hickey read the opinion from the Prosecutors Office on the Residency Requirements stating that no one who lives outside the Township can serve on any of the Boards. Hickey asked Robert Medows Jr. to step down from the Zoning Board of Appeals and thanked him for applying for the position. Hickey announced that Nova Telephone Company will host a OUPS question and answer event on March 12, 2010 at 10:30 p.m. Hickey and Steele will be attending. Hickey told Gary to always call OUPS or Nova Telephone Company before they dig. Hickey suggested the Road Crew start wearing overhauls that identifies them the cost of overhauls $7.70 and Hickey also suggested they use rags at the cost of .10 each instead of the shop towels because they are more cost effective and they can be exchanged. Hickey stated they would be able to keep track of the rags and if they come up missing then they can make the adjustment within the Road Department. Hickey stated he had talked to Kim Hinckley from L.M.R.E. from the Operations Board and they will allow the surveillance cameras to be mounted on the light poles as long as they are 40” below any of their service part. Hickey stated they will send this information to the three venders that put quotes in and have them send the quotes in on this information. Hickey will send the information to the vendors. Pubic Concerns Jenkins made a Public Records Request:
Jenkins asked Hickey if he was in favor of the drug testing and the criminal background checks. Hickey stated the policy should state if you have to leave your job then you should be compensated for your time lost. Jenkins stated he seen Hickey cleaning driveways out on T.R. 391 with the Township Backhoe. Jenkins asked him why he did not clean all the driveways on the Township Roads that was plowed in. Hickey asked Gary if he would like to answer that question. Gary stated he plowed them in with the grader and it was a curtsey thing since they were plowed in. Hickey stated for the record they are not cleaning driveways out they are cleaning where Gary rolled 4’ of wet packed snow into home owners driveways and in the mornings people have to get out of their driveways to go to work and they had only cleaned out about ten foot into the driveway entrance Jenkins asked Steele if she voted on the contract for Kendoc. Steele stated yes she made the motion but it was not a new contract. Jenkins stated you’ve done business with him in the past as your customer with the Insurance Company. Steele stated he has not been her customer in three years. Hartman asked the Trustees about a letter they he received. The letter stated that the Boards Members are required to attend one seminar each year for continuing education. Hartman asked Hickey if he made a statement earlier about being compensated for their wages. Hickey stated that he was talking about the drug and alcohol screening. Steele stated they would be reimbursed for the mileage and for any conferences they attend. Hickey stated you should attend the continuing education classes because you chose to take on the responsibility when you became board member. Rich Johnson thanked Steele for following up on the issue on C.R. 281 and T.R. 350 about the bushes blocking the view of drivers on St. Rt. 58. Rich’s neighbor wanted him thank the Fire Department for the great work they did on a squad run to his home. Rich thanked Gary and Steve for doing a good job on the roads during the snow storm.
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