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Sullivan Township Trustee
Hickey called the meeting to order at 7:05 p.m. Followed by the Pledge of Allegiance Hickey announced the meeting is being taped for the benefit of the Township. Fiscal Officer announced Campbell will be late because he was still at work. Steele stated that she notice the alternate on the Zoning Board of Commissions was not getting paid, and since they do have to be present for all meetings to know what the board is working on. Fiscal Officer stated there was motion that the alternate would not be paid unless a member was not present, and then they would set in for the member. Hickey stated that was true and asked if Steele would like to make a motion. Steele moved to pay the alternate on the Zoning Board of Commissions only at the same rate $20.00. Hickey second Roll call all yes Hickey moved to pay the monthly bills Steele second Roll call all yes. Trustees signed checks #20628 thru #60646 checks #20626 & #60627 voided and Purchase Orders #74 thru #78 Purchase Order #77 voided. Hickey asked Gary about the AT&T Napa in Wellington. The invoice is for $89.92. Gary could not remember. Fiscal Officer will contact Tim at AT&T Napa and have the invoice sent to her and see who signed for the supplies. Trustees tabled the March 15, 2010 Minutes until the next meeting. Steele moved to approve April 13, 2010 Minutes Hickey second Roll call all yes. Steele announced that she and Chief Shelton had been working on a form that will go with the application when someone joins the Fire Department. Steele stated that Chief Shelton would like to have the form adopted and the only change would be the OTARMA ruling. Steele stated once the form is adopted the Chief will make sure the members sign it. Steele moved by Resolution #041910-01 to adopt the Criminal Background Check and the MVR Authorization Form for the Fire and EMS Departments. Hickey second Roll call Steele yes Hickey yes Steele will e-mail it to Chief Shelton. Fiscal Officer Report Fiscal Officer announced there are new keys to be reissued that cannot be duplicated per Steele’s request. Hickey asked why the new keys. He stated since the doors came with new locks. Steele explained the reason for the keys. She stated there is a special notch on the new keys that cannot be duplicated they would have to be made at Knox Locks, because there special mark is on the keys. Hickey stated that is a good idea. Fiscal Officer issued the numbered keys a follows
Hickey, Steele Fiscal Officer, and Stasick has turned in their old Community Room Keys. Fiscal Officer will contact the other people to retrieve the keys. Fiscal Officer turned in two Stone Bids.
Hickey moved to table the Stone Bids until May 3, 2010 Regular Business Meeting until he can get some clarification from Bartley and Bolin about tail gating at the job site. Steele second Roll call all yes. Hickey will contact Bartley and Bolin Tuesday. Fiscal Officer announced that Keith Rowe dropped off the run sheets as he would not be able to attend the meeting. One set for Ohio Billing and the Original to be placed in the Townships Records Room. Dates 4/8/10 thru 4/13/10 Run # is 31 thru 37. Fire Chief Report Chief Shelton asked the Trustees to go into an Executive Session for Personnel Issues. Steele moved to enter into an Executive Session at 7:55 p.m. regarding Fire Department Personnel Issues and Legal Opinions that the Township received. Hickey second Roll call Steele yes Hickey yes. Campbell arrived at the meeting late. Hickey moved to enter back into the Regular Business Meeting at 8:35 p.m. Steele second Roll call Steele yes, Hickey yes, Campbell abstained since he was not present at the beginning of the meeting. Fiscal Officer had Campbell sign the Physio Service Agreement for the Life Packs. Fiscal Officer will mail it in. Hickey stated that the Executive Session was for two issues. One was about the Swigers and that case is pending and cannot be discussed. The second issue was a Legal Opinion from the Prosecutor’s Office concerning the authority of the Trustees to force the Boards to go for Continuing Education Classes, and the Prosecutor stated that the Trustees have no authority to do so. Fiscal Officer asked the Trustees who was writing a letter to the Zoning Board of Appeals regarding this issue. Hickey moved to release the Legal Opinion for public record to be sent to the Zoning Board of Appeals. Steele second Roll call all yes. Fiscal Officer will send it by certificated mail. Hickey stated that the Fire Chief will take care of the Fire Department issues involving personnel. Hickey also suggested getting an opinion from the Prosecutor on the mileage obligations. Steele will write the opinion. Hickey moved by Resolution 041910-02 to send for an opinion concerning the obligations to pay mileage to members of the Fire and EMS for attending classes. Steele second Roll call Steele yes Hickey yes Campbell abstained. Steele will e-mail the opinion to the Fiscal Officer to sign and fax to the Prosecutor’s Office. Campbell moved to approve the Special Meeting minutes of April 12, 2010 Steele second Roll call Campbell yes Steele yes Hickey abstained. Trustee Report Steele addressed the Hyde Mausoleum roof. She stated there are pieces of shingles off the east side of the roof. Steele stated that Dick Hyde will be stopping by her house when he comes to town and they can see what needs to be done, and he may know who would have a key to get in to see if there is any damage on the interior. Campbell asked who’s responsible for the Mausoleum Steele stated we do not know at this point. Hickey suggested tabling this issue until Steele talks to Mr. Hyde. Fiscal Officer will look in the Records Room for a key. Steele talked about repairs for twenty-four head stones and foundations that are marked with flags at the Cemetery. Trustees received a bid from John Hoffman from Ashland Monument for the repairs. He will remove and level the foundations at South View Cemetery for $2900.00. Campbell moved to spend up to $3000.00 for the repairs on the headstones and foundations Hickey second Roll call all yes. Steele stated she had received another e-mail from Mike Canfield about the access to his field. He wanted to know if any decision had been made and what did he need to do. Steele asked Gary to contact him about the location and where to install the pipe. Gary replied Mike needed to contact him. Hickey stated he would have to obtain a permit. Steele stated she would contact Mike and advise him he would need to obtain the pipe and stone and township would install the culvert. Steele would also ask him to call Gary about the permit and make arrangements for installation. The Trustees discussed the size of the culvert pipe. Steele stated that we need to adopt the form. The only change is from 40’ to 30’. Campbell stated it never was required to have 40. The size of the culvert has always been 20’ according to the County specs. Campbell stated that the adoption form for the Culvert Repair or Replacement should state 20’ to 30’ because 40 feet was never adopted. Steele asked for a copy of the County’s culvert permits. Gary told Steele to stop by the garage and he would give her a copy of it. Hickey stated that he will have something drafted on driveway culverts for the next meeting and we can move forward with the permits. Steele will e-mail Canfield to let him know what they had discussed and have him contact Gary. Hickey asked Gary about the other culverts on Twp. Rd 150. He stated that a resident was present at the meeting on Tuesday April 13, 2010, and had concerns about his Dad’s culvert that was taken out by the Road Crew, and he seemed to be upset. Hickey asked Gary about this issue and he wanted to know the details. Gary stated it was too close to the road and there was no water flowing through it. Hickey asked Gary if he had contacted anyone and he stated he talked to the guy two years ago and told him when they started the project he would have to remove the culvert and he did not have an issue with it. Steele stated that the CDBG Grant for the school was ready to go and she will hand deliver it. Steele stated that the appraiser came out on Friday to look at the School. The estimate of damage to the gym roof was $9000.00 and the interior was $18,198.00 and that is the actual cash value not the replacement cost. Steele stated they are ready to cut the Township a check for $24,801.04 as soon as we sing proof of loss statement. Steele stated that she asked if a bid had to be sent out, and they said we can if we want but it’s not required. If the bid is sent, it needs to be based on the appraisal to stay within the guidelines. Campbell moved to go forward with the school bids. Steele second Hickey abstained. Steele will put a request for the bid together to be put in the paper and e-mail it to the Fiscal Officer to fax to the paper. Steele stated that she spoke with Michele Rose from Wayne County, and she will see if she can get some money thought the Realtors because the windows at the school needs some work done on them where the seal is coming off. The Trustees discussed the surveillance cameras that were going to be purchased, but we don’t have the funds to purchase them right now. Steele stated that Michele Rose from Wayne County is the head person of the CHIPS Program, and could see about getting a grant. The Trustees tabled the cameras until the next meeting on May 3, 2010. Hickey stated that the Memorial Day Committee asked if the Township would donate two grosses of flags this year, the cost is approximately $330.00. Steele moved to purchase the flags for the Memorial Day Committee. Hickey second Roll call Steele yes Hickey yes Campbell no because he thinks that the township bought the flags last year and a committee member explained that they would only need flags every other year. Campbell also stated that he things the dollar amount exceeds what the Township is allowed to donate. Hickey asked the Trustees about purchasing a sound system for the Township since the church has moved out of the school, because we need a sound system for the Memorial Day Services and it could be used for all Township events or other activities. The Trustees had a brief discussion about this issue and the Township really cannot afford this purchase at this time. Hickey stated he would report the decision to the Memorial Day Committee on May 10, 2010 when they meet again. Steele stated she would check with Jerry Stan who is an auctioneer to see if the Township can use his if he still has a sound system. Public Concerns Rich Johnson asked about two pipes north on Twp Rd 391 that stick up out of the ditch. He stated that a child could fall into and hurt themselves because they are not capped. Hickey stated when the home owner gets the ground leveled they will cut them off and cap them. Hickey stated he will relay his concerns to the property owner. Carol Stasick presented the Township with a donation of a $1000.00 from the Sullivan Ladies Auxiliary to go towards the purchase of the flag poles for Memorial Park and South View Cemetery. The Trustees thanked them. James Wolfe and the Trustees had a discussion about the invoice for $4045.46 for mileage for Paramedic Class. Wolfe stated he would take two payments. Steele stated with the EMS Funds being so low she just did not know how they could pay that amount. Wolfe agreed to take $2022.50 and forgive the remaining balance and consider the invoice for mileage paid in full. Hickey moved to pay Wolfe $2022.50 for the mileage for Paramedic Class and the remaining balance is consider paid in full. Steele second Roll call Steele yes Hickey yes Campbell abstained. Hickey thanked Wolfe and stated that he appreciated that Wolfe accepted half payment. Fiscal Officer stated the unnecessary spending has to stop and she cannot and will not let the Township funds go down to nothing she stated unless it is emergency there will not be any spending unless it goes through the Board of Trustees to be approved. Gary informed the Trustees that he would be taking vacation for five days starting May 3, 2010. The Trustees had to problem with him taking vacation. Campbell moved to adjourn at 9:50 p.m. Steele second Roll call all yes.
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