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Sullivan Township Trustee Attendance Mark Hickey Chairman
Hickey announced the meeting is being taped for the benefit of the Township. Campbell was not present because he was working. Fiscal Officer stated there is a Purchase Order that needs to be signed for Dale Muetzel’s Paramedic Class that was approved. Cost $628.00 for nine weeks at Clark State Community College. Fiscal Officer informed the Trustees that the check for AT&T NAPA from Wellington for $82.92 was in with the checks. The Trustees approved the supplies for the Road Department. The Trustees signed the check. Hickey moved to pay the monthly bills Steele second Roll call all yes. Trustees signed checks #20647 thru #20652 and Purchase Orders #51 thru #53. Hickey moved to approve March 15, 2010 minutes Steele second Roll call all yes. Hickey moved to approve April 5, 2010 minutes Steele second Roll call all yes. Fiscal Officer Report Fiscal Officer informed the Trustees she needed a Resolution to transfer $1000.00 from the General Fund to the Fire Fund to purchase fuel for the vehicles. Hickey moved by Resolution #042710-01 to transfer $1000.00 from the General Fund to the Fire Fund for fuel. Steele second Roll call Steele yes Hickey yes. Fiscal Officer asked Hickey if he would speak with Barb Harrick from the Memorial Day Committee and ask her to fax the invoice for the flags from Cen Tec Cast Metal Products to the Township. Fiscal Officer informed the Trustees there was an audit for Workers Compensation and there was no findings for recovery. The only issue was that Chief Shelton had to be listed in a different category instead in the category with the fire fighters. The audits are performed every seven to nine years Stone Bids
Hickey stated that he talked to Mitch at Bartley and Bolin, Inc. about tailgating at the job site. Hickey stated that Mitch told him it would be an extra .25 per ton for tailgating and the stone would come from Hanson. Hickey stated that the Road Crew would have to contact them and make an appointment to have the stone delivered to the job site. Hickey stated that Mitch told him the Township would not pay any fuel surcharges. Steele moved to accept Bartley and Bolin, Inc for the Stone Hauling for the fiscal year 2010 Hickey second Roll call all yes. Stone Bids are attached to the minutes. Fiscal Officer will contact Bartley and Bolin, Inc. to inform them that their stone bid was accepted. Also, notify Harold Archer & Sons Inc. about the trustee’s decision. Fire Report Chief Shelton announced they will be doing a pre prom mock accident at 6:30a.m on May 7, 2010 at Black River School and Med Flight will be there along with Spencer Fire Department. Steele asked Chief Shelton for clarification if they need to hold Trustees Meetings in the Fire Department for whatever the reason. Chief Shelton stated there would not be any problem as long as there is a Fire or EMS member there besides that is the way it has always been. EMS Report Keith Rowe informed everyone that the Department received a survey from a run they was on and the patient stated that the EMT’s personnel made them safe. Rowe stated all the surveys that have been sent out have come back with a positive response of how well the Departments treatment of patients. Rowe turned in his mileage reimbursement for Paramedic Class total mileage 14,558 at the IRS rate of .55 = $8006.90. Rowe stated that he would accept a payment of half at the first Trustee Meeting in May 2010 and the second half at the first Trustee Meeting in June 2010. Chief Shelton stated all the Fire Fighters that have went to class has never charge the Township for mileage. Fiscal Officer stated this cannot be paid from the EMS Fund because the account only has 4,079.58. She stated to pay Rowe half of $8006.90 would be $4003.45 and the balance in the EMS Fund would be $76.13. She stated that we should not let the funds go down to zero. Fiscal Officer stated the unnecessary spending has to stop and she cannot and will not let the Township funds go down to nothing. She stated unless it is emergency there will not be any spending unless it goes through the Board of Trustees to be approved. Steele stated that she is looking into Collection Agencies so we can start collecting some of the run money. Steele stated she already has some information about collection agencies. Trustees stated that Rowe’s mileage will be tabled until they received a Legal Opinion from the Prosecutors. Road Report Shinsky stated he did not have anything at this time. Steele asked if Tina Sword was satisfied. She lives at 611 Twp. Rd. 150. Gary and Shinsky stated they did not know her. Steele stated that this issue was brought up at the last meeting. Shinsky stated he was not present for that meeting. Hickey turned in a quote from D&D Emulsions, Inc for Dust Bond at $2.55 per gal and freight charges is $200.00 per load. Hickey stated the Township only gets one load 1900 gals a year cost $5000.00 Hickey moved to order one load of Dust Bond 1900 gals for $5000.00 Steele second Roll call all yes. Hickey will contact them to place the order. Hickey stated that the valve on the Dust Bond Tank needs to be secured because it was left open earlier that day. Gary stated that the lid is off the tank and he did not know when it happened. Steele moved to purchase a lid for $50.00 Hickey second Roll call all yes. Steele stated if the lid cost more than they would need to come to the Trustees for an approval to purchase the lid. The Trustees discussed the debris that is on Twp. Rd. 350 and Co. Rd. 281 and on Twp, Rd.150. Steele turned in a list of problem spots in the Township for the Road Department to take care of for Cleanup Day. Steele stated RUMPKE will be delivering the dumpsters on Friday starting around 2:00 p.m. Steele stated that the garage and the equipment need to be cleaned and the equipment needs to be washed because the general public will be up around the garage on Cleanup Day. Steele informed the Road Crew that if something in the garage needs to be removed make sure it’s completed before you leave work on Friday and make certain everything is ready to go on Saturday. Hickey stated that because of the status of the Township budget we are not doing the tires this year. Hickey informed the Road Crew on the following issue. He stated that if you do not want to volunteer this year for Cleanup Day then you can have the day off because it is going to be all volunteer help. Trustees and the Road Crew had a discussion about the pine tree that fell in South View Cemetery during a storm. Steele stated before we can tell if there is any damage to the head stores the Road Department need to remove the tree. Steele stated there will not be an insurance claim until they can see what the damage is Fiscal Officer informed the Trustees the Township received a check from the insurance company for the roof and interior damage at KNO-NO-CO Head Start in the amount of $24,801.49 that cannot be used for anything else but the roof and the interior damage. Zoning Report Skinner turned in a permit #0306 for a 50x80 steel storage building. Skinner stated she has issued 7 new home permits. Trustee Report Hickey moved by resolution to enter into Executive Session at 9:17 p.m. for Road Department Personnel Issues Steele second Roll call Steele yes Hickey yes. Steele moved by resolution to enter back into Regular Business Meeting at 10:22p.m. Hickey second Roll call Steele yes Hickey yes. Hickey stated that the issue was the maintenance of South View Cemetery and Legal Issues. Hickey stated there were two Verbal Warning Notices given to Shinsky and Gary for failure to complete proper maintenance of cemetery grounds. And the legal issues cannot be discussed at this time. Hickey moved by Resolution #042710-02 to adopt the Hold Harmless Liability Form Steele second Roll call Steele yes Hickey yes Hickey moved by Resolution #042710-03 we requested a legal opinion regarding a violation of a job description. Steele second Roll call Steele yes Hickey yes Hickey moved by Resolution #042710-04 to adopt the Discipline Policy Steele second Roll call Steele yes Hickey yes. Mark Schwab turned in a CD of the Trustees Organizational Meeting stating the alternates on the Zoning Board of Commissions will get paid $20.00 per meeting the same as the other members Trustees stated that the alternate would have to be present at all meeting so they would know what is going on in case they need to sit in as a voting member. Hickey moved to pay Schwab the as the alternate on the Zoning Board of Commissions retroactive from the beginning of the year at $20.00 per meeting Steele second Roll call all yes.
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