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Sullivan Township Trustee Attendance Mark Hickey Chairman Hickey called the meeting to order at 7:05 p.m. Followed by the Pledge of Allegiance Campbell was absent because he was in Paramedic Class. Hickey stated they will hold off of on the payroll wages until they get to the road department. Steele moved to pay the monthly bills with the exception of the wages for now Hickey second Roll call all yes. Trustees signed Checks #20723 thru #20738 and Purchase Orders # 99 thru #102. Fiscal Officer Report Steele turned in a CD on the Ohio Sunshine Law. Fiscal Officer asked if the Trustees wanted her to make copies. They stated one copy would be good for public record. Steele turned in her certificate for the completion of training for the Ohio Public Records and Open Meeting laws required by the Ohio Revised Code to be placed in her personnel file. Hickey turned in the Verizon Agreement that he filled out and signed for the new cell phones. He turned in the Ohio Billing Agreement he filled out and signed. He also turned in the American Red Cross Shelter Agreement he filled out signed. Fiscal Officer will make copies and mail out all the agreements. Fiscal Officer informed the Trustees that the Township received a check for $1350.00 from OTARMA Fiscal Officer will call to find out what the refund was for. Fiscal Officer stated she had an invoice from ADS on the culvert pipe for the Canfield project. Hickey stated he had prepared and read the request for an opinion on the culvert issue to be sent to the Prosecutors Office. Fiscal Officer informed the Trustees she had an invoice for repair on a saw from M&M Sales c/o Jordan. Hickey will contact Chris to see if this is his bill. Fiscal Officer will contact M&M Sales about the invoice. Steele stated the Township is not liable for any tools that are damage while a contractor is working for the Township. Fiscal Officer gave Mark Schwab his record request cost .10. He paid the Fiscal Officer. Fiscal Officer informed the Trustees the Budget Hearing is set for July 5, 2010 at 6:30 pm. She also informed the Trustees they should spend at least $50,000.00 on the roads because they should not have that big of a carry over. Trustees stated that would not be hard to do when they start to order stone. Zoning Report: No report at this time Fire Report Chief Shelton stated that everyone has a copy of the letter sent from the EMA Director and the Auditor regarding the Hazmat spill last September. The check was for $3078.24 the total bill submitted was for $89000.00. EMS Report Rowe read a letter from Hand and Microsurgery Associates Inc. They wanted to thank the EMS Department for acknowledging the value and accomplishments of EMS providers during EMS week May 16 thru 22. Rowe turned in an explanation of benefits denied and to resubmit the run reports. Fiscal Officer will send them to Ohio Billing. Rowe stated they were recently called out on a squad call where a baby was born and he said the mother and baby are doing fine. Rowe stated they expressed an interest in putting a stork as a representative of the call on the squad. The parents were happy with the jester. Hickey asked where would it be placed Rowe stated on the back under the star of life. Trustees had no problem with it as long as it did not obstruct the view. The family was happy and this is a first for the squad. Rowe asked for an explanation about mileage for Justin Simonson because he just finished his class. The mileage was from his home to class and his clinicians. Hickey stated there are no reimbursements for mileage at this time. The Trustees stated he has not been to a meeting to ask for the mileage. Hickey stated at this time he will state no on the reimbursement. Steele stated she agrees no reimbursements for mileage. Hickey stated with the fund status low and no prior arrangement they will not pay it. Road Report No Road Personnel was present so no report at this time Trustee Report Steele stated she did not realize the Road Crew was using some of their personal things. Steele stated they as a Township should look into OSHA approved equipment. Hickey stated as far as hard hats they should have to buy their own because no one else can wear them and if they are no longer with the Township the Hard Hats would go with them... Hickey asked the Chief if the Fire Department still has hard hats that are not being used. The Chief stated yes and the guys can get two of them. Steele asked if they are OSHA approved Hickey stated yes. The Job Description states the Township will supply them with shirts and or uniforms. Steele stated she is waiting for someone to get back to her with the prices of the shirts and other equipment. She stated they need safety glasses and Gary’s would have to be prescription since he has to wear glasses, and they would also need ear plugs. Hickey will see if he can get a uniform company to come to a meeting. Steele will check into the OSHA equipment for the next meeting. Hickey stated the new flag poles are up now. He also stated the Township Trustees should put the flag poles up for sale as is. The one at South View Cemetery there is in good condition except the pulley is broken. The sealed bid should be marked with the words flag poles on the envelope. If anyone wants to look at them the one pole is at South View Cemetery along the south fence line and the other pole is at Memorial Park by the ditch. Hickey stated Madeline Albright wants to use the Gazebo to get married in at 2:00 p.m. Saturday. Steele asked that the July 4th decoration be put back up after they are done. Hickey will contact her to let her know the Trustees have no problem with them getting married in the Gazebo. Hickey stated Anna Storch on Twp. Rd. 150 wants to know when the Road Crew is going to come back out and finish the job in front of her house where they did the ditch enclosure and they put the dirt in the yard and it is hard to mow around. Hickey stated he will notified her and tell her that he does not know because there was not any Road Crew present at the meeting to answer the question. Hickey asked the Fiscal Officer if they turned in any paper work on that project she stated no. Hickey stated that John Denbow gave him two letters before the meeting. Hickey read the letters and the words were the same in each letter, but they had different signatures on them. The letters was in reference to the Cemeteries and disgraceful condition they were in. The Letters are attached to the minutes. Hickey stated at the last meeting there were statements made about the stone that was spread on Twp. Rd. 391. Hickey stated that he listened to the tape several times before making a statement. Mr. Shinsky told Mr. Campbell he spread almost 100 tons of #8 stone on Twp. Rd. 391. Hickey stated after the meeting he went to the stone yard to see how much stone was still in the yard. He stated while he was going over the time sheets and the stone receipts that he realized that only about 40 tons #8 stone was used. Shinsky stated the stone they received early that week is still in the yard and it had not been spread. Hickey stated according to the time sheets he comes up with 16 tons of sand and 32 tons of #8 stone. Hickey stated Shinsky has misrepresented himself. Hickey stated that Shinski made it sound like he told him to go and spread 100 tons of stone and he stated he did not. Hickey also stated that he did not instruct him to order 60 tons of stone that was delivered a week later. Hickey stated that he thought about it and from this point forward because of the motion he made at the last meeting to termite Shinsky he will not sign Shinsky pay check. Hickey stated it only takes two signatures Mr. Campbell and Ms. Steele can sign them if they want. Hickey stated he has been getting the time sheets and they have a half hour overtime and in the job description it states it has to be pre approved. Hickey asked Steele if the road guys had contacted her she stated they did not. Steele stated she agrees with Hickey. Steele stated there have been a number of issues and this is absolutely the last straw. Steele stated she will not approve the half hour overtime when Shinsky was on a squad call. Hickey passed the road crews pay checks to Steele to sign. Steele asked the Fiscal Officer if the overtime is on this pay period she stated no it will be on the next pay period. Steele stated she will not approve the overtime for either road guys. Steele stated she will sign Gary’s paycheck but did not sign Shinsky paycheck. John Kenny asked the trustees why they did not sign Shinsky paycheck. Steele stated Shinsky has not fulfilled his contract and he has failed to fulfill his contract in a number of different ways and it is going to end now. Mark Schwab made a public records request for the mileage that was turned in from Justin Simonson. Fiscal Officer will have it at the next meeting. Steele moved by Resolution #062310-01 due to the financial status of the Township there will be a moratorium (all activity is postponed) on all expense and reimbursements for everyone until further notice. Hickey second Roll call Steele yes Hickey yes. Rowe asked about the Workers Comp. Certificate Fiscal Officer stated Townships do not have Certificates because they are a government entity and one does not have to be posted. Fiscal Officer will post information in the Community Room that clears this issue up. Hickey moved to adjourn at 8:30 p.m. Steele second Roll call all yes
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